Erasmus - Incoming students

This page is intended for those students who have been selected and nominated by their Home University to participate in the Erasmus+/Exchange program with the University of Bergamo. The following procedure is valid if the University of Bergamo signed a bilateral agreement with the Partner University.

At your arrival: Welcome desk

Your first contact in Bergamo will be  INFORMATION DESKS

 SCHEDULE 9 a.m. to 1 p.m.  and from 2 p.m. to 4 p.m.


LOCATION: ECONOMICS AND MANAGEMENT CAMPUS - VIA DEI CANIANA, 2 - HALL -  GROUND FLOOR  /   WHEN:    From September 4th to September 29th 2023 

   LOCATION:     FOREIGN LANGUAGES CAMPUS - VIA SALVECCHIO,19 ENTRANCE B - HALL  - GROUND FLOOR  /  WHEN:    From September 11th to  September 29th 2023

   LOCATION   ENGINEERING CAMPUS - VIA EINSTEIN,2 (Dalmine) BUILDING A - HALL - GROUND FLOOR /   WHEN:  From September 11th to  September 29th 2023

PLEASE NOTE: WELCOME DESK  in Via dei Caniana : to be continued in October,  new office hours will be published

At your arrival: Welcome Meetings and Campus Tour

Welcome meetings and Campus tours

You can join one of the following meetings: 

Monday 4th   September 2023 from 2 p.m. to 4 p.m.  Students from all Departments (Humanities Campus - Via  Pignolo - room 11)

Monday 11th  September 2023 from 2 p.m. to 4 p.m.  Students from all Departments (Humanities Campus - Via  Pignolo - room 11)

Friday 15th September 2023 from 2 p.m. to 4.30  p.m.  Students from Department of Management and Economics (Economic Campus Via dei Caniana,2  - room 11)

Friday 15th September 2023 from 2 p.m. to 4.30. p.m. Students from Department of Engineering (Dalmine Campus -  Viale Marconi,5 - Dalmine -  Room B 05)

Friday 22nd September 2023 from 2 p.m. to 4.00 p.m. Students from all Departments All Departments (Languages Campus- Via  Salvecchio,19 (upper town Bergamo) room 2 

The Departments of the University of Bergamo are located in different places.

  • Please check the location of your campus: Campuses

Before leaving home: 2023-2024 Academic Calendars

The 2022/23 academic calendars for each Department  are now  available.

Academic Calendars at the University of Bergamo depend on the Department where you are going to study. 
here you find the academic calendars divided for each Department

The lectures and exams of the bachelor’s, master’s and single-cycle master’s degree courses in the a.y. 2022-2023 will take place exclusively in person at the university.


Before leaving home: Housing/Accommodation:

Apartment Accommodation

As Erasmus/Exchange student you will be given the chance to rent a flat through the Accommodation Service of the University of Bergamo.

Please check Cercoalloggio webpage,  login with id and pw given by University during the application procedure and check the list of available rooms.

Before you apply for accommodation, please make sure you have first completed the Erasmus Admission/Registration procedure  with the  International Office.

Housing applications are processed only by the Accommodation Office  and the International Office has no influence on that process.


After June 15th: Applicants nominated  for the 1st semester (Winter Semester) or Full Academic year

After November 15st: Applicants  nominated for the 2nd Semester (Spring Semester)

Erasmus Students will be informed by email when the bookings will be available.

All students have to pay a deposit fee to be refunded at the end of tenancy.
Rents are to be paid to the owners at the beginning of each month.

The contract registration fee is approximately 100 euros.
At the end of your study period, you will be required to pay a final cleaning .

The Accommodation Service supports Erasmus (KA 103 and KA107)/Exchange Students in finding accommodation in private apartments and in signing related contracts.

For further information and details, please write to: [email protected] 
Temporary Accommodation
If you need an accommodation for the first few days, you can easily find:

Before leaving home: Learning agreement


Please note: before filling the L.A. please read the pararagraph: Course catalogue 2023-2024 and check courses' list 

Please note that most courses does not differ from one year to the next, the semester in which the courses are held, might change.The 2023/24 list is presently being approved at Department level. Information will be available from June/July 2023 onwards.

Fill in before mobility  Learning Agreement (  enter correct course code,course title, semster and credits),sign it  and  let it sign by your  Home University Coodinator and send by email to The University od Bergamo International Office for final approval and signature by the deadlines listed as follow:

  • August 30th (students who come for the 1st semester/full academic year
  • November 1st (students who come for the 2nd semester)

The Learning Agreement should be typed and not handwritten.Table A and B are compulsory and must be completed in detail

Students coming for one Academic Year must sign up to 60 credits and students coming for one semester to 30 credits.

Incoming students should undertake at least 50% of their workload in the area/Department as specified in our Inter-Institutional Agreement.

Before leaving home: 2023-2024 Course catalogue:

Each Department sets and approves the Course catalogue ( yearly. In addition, each Department offers some English taught subjects at Master's and Bachelor's Level

Course Catalogues for a.y. 2023/24 will be available from  June-July onwards. For this reason you will submit your Learning Agreement-Before mobility within 30 August.
Please have a look at the previous Course Catalogue, because anyway most courses don’t differ from one year to the next, but the semester in which the courses are held might change.

Please check very carefully the Semester in which the course is offered:

Primo Semestre >1st Semester CLASSES (Autumn  Semester - from September to December) > EXAMS between January and February. 

Secondo Semestre > 2nd Semester CLASSES (Spring Semester -  from February to June/July) > EXAMS in June and July. 

Annualità singola >  Full  Academic Year (from September to June/July) > EXAMS in June  and July. 

 The Department of Management in partnership with the University of Columbia (Missouri) organizes English taught courses as a part of the Summer Business Program 

Before leaving home: Language requirements and Italian language courses:

(Levels refer to the Common European Language  Framework -  CEFR).

Italian Language Courses (Centro Italiano per stranieri)

Incoming students should have a minimum of knowledge of Italian to allow them to attend classes and exams. The minimum reccommended level is A2 of the Common European Framework of Reference. 

Before the beginning of each semester Intensive praparatory  Italian Language courses are offered.They last one/two weeks.They are not mandatory but highly recommended. The courses are free of charge. No credits will be assigned. 

No absolute beginners will be accepted.  

During the semesters, General Italian Language Courses and special courses are organized at CIS (Centro di Italiano per Stranieri) to help students improve their language competences.  At the beginning of the semester an online Placement Test is held in order to check the Italian Proficiency.
 The courses are free of charge. Credits will be assigned.


The credits will be registered in the final Transcript of Records. The courses will be held on the premises of the University.

For further information please check the following webpage Centro Italiano per Stranieri click here or  write to [email protected]


Before leaving home: Non-Eu students entry requirements and entry Visa

If you are a non-EU citizen and wish to study in Italy for more than 90 days, you need a Visa to enter Italy. If you stay for less than 90 days, find out from the Embassy (or Consulate) if you require a visa.

Important: you must apply for a visa for "Study –Exchange and Mobility Programme".

To apply for a visa you must:

  • contact the Embassy / Consulate in the country of your residence to find out the requirements to obtain an entry visa for "Study –Exchange and Mobility Programme" and make an appointment if necessary.
  • check the following website Travel to Italy and entry rules (Italian Ministry of Foreign Affairs)
  • Please note You must apply well in advance for the visa, as the visa process can take several months.

Non-European Union citizens must get a valid  passport. 

The Invitation letter will be issued by the International Office in late June. (after the International Office has received all Application Documents)


Register on UNIVERSITALY PORTALE  and  you will have access to all the resources and services of the UniversItaly portale.

Complete the online Visa application  procedure on the Universitaly website: Choose Università di Bergamo  > course Information/Nome corso indicato: put the course name as indicated in your invitation letter  > Course type choose: Corso Singolo/Single Course > upload copy of your invitation letter, copy of your passport and copy of transcripts of records, copy of your language certificate.

The University of Bergamo is in charge for the first verification you will receive a notification in your email account specifying if the application has been approved or not.

If your application is approved it  will be transmitted to the Italian Representative. 

Italian Representative will contact you  for further information about VISA and to arrange an appointment.


If you are a student from the United Kingdom (UK) or from another non-EU country residing in the United Kingdom, carefully read the instructions on the website of the competent Consulate in London for "Exchange and mobility programs".• Make an appointment at the competent Consulate for the visa application

Among the required documents there is: “6) Original recent letter (not older than 1 month) of acceptance from University in Italy, specifying the type of course, number of weekly hours and dates”.

• request the letter well in advance (about 20 days) to [email protected]  and proving the date of your appointment.

If you are a non-EU student, but you fall into the following situation:

  • you are enrolled at a university in the European Union (Schengen Area) and you have a residence permit for study purposes issued in a member country of the European Union (Schengen Area) which covers the entire mobility period and which is renewable in the country where it was issued

you must check, at the Visa Office of the Embassy of Italy in the country where you currently reside and study, if you are exempted from a visa. It is recommended to have a written reply by e-mail from the Visa Office. In this case, upon arrival you will have to make the declaration of presence and you will not have to apply for a residence permit.

If the Embassy/Consulate offers this service, also apply for the issue of an official Italian tax code (codice fiscale).

Once in Italy all foreigners have to register with the Questura (Local Police) within 8 days of arrival.

The International Office will support ALL NON EU STUDENTS for the Residence Permit in Italy. An appointment is required  with the Incoming Erasmus Office - Via San Bernardino 72/E. 

For further details, please refer to the following paragraph (below) : NON EU STUDENTS - RESIDENCE PERMIT



During your Erasmus+ Stay: what to do - During mobility Learning Agreement

Standard procedures for your UNIBG life:

  • At your arrival go to the Welcome desk for general information; 
  • Attend registration and information meeting (submit Arrival certificate)
  • DURING MOBILITY LEARNING AGREEMENT: your Before Mobility Learning agreement can be possibly modified  by  filling in the “During Mobility Learning Agreement” form. Please contact with the  Adminstrative Staff  International  Office  for final approval and signature)
  •  students card and for nonEu students Residence Permit procedures)
  • contact with  Departmental Coordinator or Erasmus Coordinator  (check the list on the right of this page) if you do not find enough courses or due courses overlapping to enter in  your Learning Agreement.
  •  Check your Department Academic Calendar (available on this page and at the Internatioanl office)
  • CLASSES TIMETABLE: Get information about classes timetable, available on the Webagenda
  • E-LEARNING: The eLearning project of the University of Bergamo organizes and coordinates the online teaching of the various courses of study through the Moodle UniBg platform. Access the eLearning Moodle UniBg platform and  login with your id and pw.
  • Click on your personal profile Myunibg  login with your id and pw.
  • EXAMS:  Check the exam's schedule through your personal profile on Dashboard/Sportello Internet by logging in with your University's credentials.

The lectures and exams of the bachelor’s, master’s and single-cycle master’s degree courses in the a.y. 2023-2024 will take place exclusively in person in Bergamo.

During your Erasmus+ Stay: exams


Exams will on site.
Students are not authomatically registered for the exams. At the University of Bergamo you have to register for each exam login with id and pw on your MyUnibg, in order to sit them. You can register for the exams until 5 days before the exam date.
Students have to pass written and/or oral examination at the end of the course. According to Italian law, exams may be oral/written, may be practical tests, graphic tests, mini-thesis, interviews, etc.
The exam calendars are available on  WEBAGENDA > exam calendar > by course. In Italy, the exam dates are called “appelli d’esame”. They refer to the dates set by your Department in which you can take the final exams. Usually (except for written languages exams - only one appello), there are at least two “appelli d’esame” and therefore, you can choose, among the available dates, when to take your exams.
Some Departments have mid-term/partial exams (“prove intermedie or prova in itinere”). The teacher will point it out at the beginning of the course.

The minimum grade to pass the exam is 18/30. The highest mark is (30/30 cum laude). Students may refuse to accept a mark awarded if they are not satisfied with the result and may re-sit the exam. If a student fails an exam by a very small margin, they are not given 17/30 – they must re-sit the exam in any case.
Please note that certain courses may be taken under the pass/fail option. Under such registration, the only final grades available to the student are Pass (Idoneo) or Fail. That means that the exam is passed, the credits are assigned but no grade appears on the transcript.

If a student fails an exam, they may sit it again by choosing the next available date in the exam session. Please be aware that if you want to re-sit an exam you shall be physically present in Bergamo.
The re-examinations will NOT be faxed, sent or e-mailed to the Home Institution in case the student has already returned to his/her Home country. For this reason, students are required to stay in Bergamo until the end the exam session or - at least - until all exams have been registered.

For further details please contact us: [email protected] 

Erasmus Registration and Application guide

Online registration 

   Students will receive from mid May onwards an information email with an access code to start the online registration.

 Please  note: do not start the registration without the access code!

   Online application 

Once registered,  students can start the application procedure and upload required certificates

Deadlines to submit forms and documents are:

  • June 15th: Winter semester/academic year 

  • November 1st: for Spring semester

  • After a feew weeks students will receive an acceptance email with other relevant info  will be sent to all students

Please check the Registration and Application Guide  before starting the online procedures!

During your stay: Tax code Application


Non-resident individuals  need to obtain a tax code must get the ‘codice fiscale’ from AGENZIA DELLE ENTRATE once they are arrived in Italy

Students can also apply for the Italian codice fiscale at  he the Italian consular authority in their country before departing.


-copy of your identity card  (non ue students: passport and visa)

-the AA4-8 form duly filled in and signed

(in attachment you will also find the instruction and an example in order to fill it in)

 Please be careful and indicate the complete name (or names) and surname, exactly as indicated in the Passport

In order to get the tax code, please send the filled and signed  (handwritten signature is required) (PDF SCAN FORMAT) and the identity document in attachment to the following e.mail address: 

[email protected]

In the reference of the e-mail please indicate: Erasmus Student_UNIBG_Name, Surname



During your stay. Permit of Residence - Declaration of Hospitality - Health Insurance

RESIDENCE PERMIT: (compulsory for NON-EU citizens) 

The International Office will support all students in the application procedure for the Residence Permit in Italy.

Upon arrival in Italy, NON EU STUDENTS, who has a study entry VIsa,  have to apply for a RESIDENCE PERMIT (Permesso di Soggiorno) within 8 working days from their arrival.

The Residence Permit will have the same validity as the VISA.

Required documents:

  • Copy of your Codice Fiscale ( please bring paper copy and hard copy)
  • Copy of your Passport (personal data + VISA + all stamped pages) ( please bring paper copy and hard copy)
  • Copy of the invitation letter (please bring paper copy and hard copy)
  • Copy of the Declaration of hospitality (Issued by the landlord or by the Accommodation office)
  • A special stamp called ‘MARCA DA BOLLO’, costs € 16,00 (to buy at the Tobacconist) 
  • Copy of your Health Insurance Policy (which must be valid in Italy and should cover the whole period of the Permit of Residence) please bring paper copy and hard copy)
  • In case you are not able to find a company website to purchase a Health Insurance, we suggest these ones (simple, understandable, easy to use and not too expensive): or you can buy it at your arrival in Bergamo at POSTE ITALIANE OFFICES

At the post Office the student must also pay:

  • € 70.46 (permit fee)
  • € 31.00 (for the application to be sent)

The International Office  will support NON EU STUDENTS in collecting the certificates for the residence permit and in  arranging an appointment with the offices in charge. Please arrange an appointment with the Incoming Erasmus Office - Via San Bernardino : [email protected] (subject of the email: Residence Permit)



Before leaving Bergamo: check-out

At the end of your Erasmus period: check-out

At least one week before the departure Erasmus/Exchange students are required to:

  • arrange an appointment by email  with the International Office to check the academic career together;
  • submit the online Questionnaire;
  • visit the Accommodation Office in orded to request the return of the deposit and learn how to leave your room keys;
  • return the books to the University Libraries;
  • email or bring the Confirmation of attendance/Certificate of departure to the International Office (the Home University usually requires a certificate stating the exchange/study period dates)

Transcript of records
The original transcript of records will be sent by email  directly to Home Universityan to the students.
The Transcript will be sent out:

  • in March - if you come for the 1st semester (Winter semester);
  • in July / August: - if you come for a full academic year or for the 2nd semester (Spring semester).

Please note that no preliminary transcript will be issued at the departure.

Only courses indicated in your Learning Agreement will be mentioned in the transcript (the courses deleted and modified by the set deadline for the changes, will not be listed).
Moreover, if you decide not to take the exam or if the course is failed, on transcript the courses will be shown with an “F - fail” and “0”- no credits.

Please be aware that the Italian language courses will be mentioned in the transcript too.

ECTS (European Credit Transfer and Accumulation System) and Conversion Grade System
The use of ECTS is the only credit system which has been successfully tested and used across Europe, as it makes study programs and qualifications more transparent and facilitates the recognition of qualifications.
Universities that joined the ECTS system are required to use the new table of ECTS grades, based on the percentage distribution of grades. The ECTS scale, divided into 5 levels, was abolished and has been replaced by the ECTS labels.

Erasmus students Associations

 The Student Associations play an important role in bringing students together and making sure everyone gets involved in University life.

AEGEE-Bergamo - Association des Estas Généraux des Etudiants de l’Europe

AEGEE-Bergamo accoglie gli studenti internazionali sul territorio e organizza eventi in lingua inglese aperti agli studenti di UniBg. I membri dell’associazione offrono agli studenti stranieri un aiuto nell’orientamento iniziale in città e un programma di attività sia culturali sia di svago nel corso dell’anno accademico.
AEGEE-Bergamo è la sede locale di un network molto più vasto che conta oltre 160 sedi locali o antenne, in 40 paesi d’Europa.

AEGEE-Europe è un’associazione giovanile nata in Francia nel 1985, è laica, apartitica e senza scopo di lucro. I suoi obiettivi principali sono la promozione della mobilità e dello sviluppo giovanile attraverso scambi culturali, corsi di formazione, viaggi ed esperienze di sviluppo personale nel contesto dell’Europa geografica.
L’associazione si occupa attivamente di 4 macro-tematiche quali Social Equity, Mental Health, Climate Emergency e Political Activism organizzando eventi, tramite gruppi di lavoro in rete e corsi di formazione, online e dal vivo. Tra le soft skills che permette di potenziare troviamo l’organizzazione di eventi, l’uso di strumenti digitali moderni, il problem solving, la gestione delle risorse umane, e tanto altro.

Sede: CTE Villaggio Sposi, via Cesare Cantù, 2, 24127 Bergamo BG


Presidente: Luciano Urbani
Segretaria: Alice Manzoni
Tesoriere: Luca Patelli

Contatto per iscrizione o informazioni sui progetti: [email protected]
Link IG:
Link FB:
Link sito: 

ESN Erasmus students Network

Erasmus Student Network Bergamo, is a student association part of the large network ESN, a student organization that promotes mobility programs and cultural integration in Europe, under the motto "students helping students".

We’ll welcome you with many and various activities to live your Erasmus experience here in Bergamo unforgettable.

Via Cavalli 42 - 24020, Villa di serio (BG) Italy
[email protected]


Admission: 2023/24 Nomination + Application:

STEP 1 : NOMINATION  by International Office

Partner Institutions should fill in the following NOMINATION FORM including the following info for each student:

  • Erasmus code Home Institution (if applicable):
  • complete name
  • nationality
  • gender
  • email address
  • Field of study/subject of the bilateral agreement
  • Study cycle (bachelor/master level)
  • chosen semester of study (First semester /Second semester/Full academic year)

Deadlines for nominations

  • May 15th: (Winter semester or the whole academic year)

  • October 1st: (Spring semester)


Online registration 

   Students will receive from mid May onwards an information email with an accec code to start the online registration.

   Online application 

Once registered, students can start the online application procedure

Here the compulsory  documents and certificates that students have to submit during the online application process.

  • The official Transcript of Records (listing all exams taken at the Home University prior to mobility), signed and stamped by the home University;
  • Evidence of  Italian Competence Level (A2) for courses taught in Italian; OR Proof of English Competence Level (B1) (if applicants choose courses taught in English);
  • The European Health Insurance Card (EHIC) for EU students OR an adequate private Health Insurance valid in Italy for the whole study period abroad for NON EU students. It is necessary to check the expiry date of the date before the departure and to be sure to renew it in time in case of expiry during the mobility period.
  • a copy of the  Identity card  or passport (Non EU students have to submit a valid passport).
    • Application and certificates sent by email will not be acceppted.

Deadlines to submit forms and documents are:

  • June 15th: Winter semester/academic year 

  • November 1st: for Spring semester 

After the deadline above, an Acceptance email with other relevant info (such as Course Catalogue, how to reach Bergamo and online registration and so on) will be sent to all students who have submitted documents.

Incomplete applications (missing signatures/ information/documents) or any application that is handwritten, or modified in any way, will not be accepted.