Erasmus - Incoming students

This page is intended for those students who have been selected and nominated by their Home University to participate in the Erasmus+/Exchange program with the University of Bergamo. The following procedure is valid if the University of Bergamo signed a bilateral agreement with the Partner University.

Academic calendar 2019/2020

Academic Calendars at the University of Bergamo depend on the Department where you are going to study. 
Students will find the dates of beginning-end of courses for each semester and the dates for the exam session.

Departmental calendars can be downloaded below.

 

Admission

Nomination
Partner Institutions should send a short notice via email to incoming@unibg.it. Please refer to Admission Procedure Memo (see below).

Deadlines

  • May 15th: (Winter semester or the whole academic year)
  • October 15th: (Spring semester)

Before starting to fill in the forms, Exchange/Eramus+ students should first contact their International Office.

Application procedure
Students officially nominated  will receive from the International Office of UniBg an acceptance email and must fill out the Application online (click “send” and print it) and collect the required  documents. Please refer to Admission Procedure Memo (see below). 

All documents have to be duly signed, stamped and sent by home University.

Deadlines to submit forms and documents are:

  • June 15th: Winter semester/academic year
  • November 1st: for Spring semester 

An Acceptance email will be sent to all students who have submitted documents after the deadline above.

Incomplete applications (missing signatures, information, documents) or any application that is handwritten, or modified in any way, will not be accepted.

 

Accommodation

Apartment Accommodation
As Erasmus/Exchange student you will be given the chance to rent a flat through the Accommodation Service of the University of Bergamo. Before you apply, please make sure you have first completed the Admission/Registration procedure and sent the needed forms to the International Office.

The Accommodation Service supports Erasmus (KA 103 and KA107)/Exchange Students in finding accommodation in private apartments and in signing related contracts.

Students can choose in what kind of room they would like to stay (a double room for 270 Euros or a single room for 350 euros). The flats are fully furnished, however, bed linens and towels are not provided.

Accommodation bookings open:

After June 15th: for the 1st semester (Autumn semester or Full Academic year)

After November 1st: for the 2nd semester (Spring semester)

Please request the password at the following link, to check available rooms.

In addition, all students have to pay a deposit fee of 300 euros to be refunded at the end of tenancy.
Rents are to be paid to the owners at the beginning of each month.

The contract registration fee is approximately 100 euros.
At the end of your study period, you will be required to pay a final cleaning of 30 euros.

For further information, please write to: accommodation.service@unibg.it

Temporary Accommodation
If you need an accommodation for the first few days, you can easily find:

Course catalogue

Each Department sets and approves the Course catalogue yearly. Course catalogues for a.y. 2019-2020 will be available from July onwards.
Please note that though most courses don’t differ from one year to the next, the semester in which the courses are held might change.

In addition, each Department offers some English taught subjects.

At the Department of Management, Economics and Quantitative Methods there is a special program:

  • Summer Business Program (Missouri): second semester – Bachelor's level.
Learning Agreement will be submitted in July

Erasmus/Exchange students are requested to send the Learning Agreement for studies – before mobility - properly filled in, signed and stamped by the student and the student’s Home University Coodinator by the deadlines listed as follows:

  • August 30th (students who come for the 1st semester/full academic year)
  • November 1st (students who come for the 2nd semester)

Please note: 

  1. The Learning Agreement should be typed and not handwritten.
  2. Table A and B are compulsory and must be completed in detail.

 

Language requirements and Italian language course

Language requirements

In order to be accepted as Incoming Erasmus/Exchange students is highly recommended to submit a copy of an official certificate proving students' competences in Italian since the courses are mainly taught in Italian.
The minimum recommended Language Level for Incoming/Exchange students in the framework of the Erasmus programme is:

  • A2 for the attendance of courses provided in Italian;
  • B1 for the attendance of courses provided in English.

(Levels refer to the Common European Language  Framework -  CEFR).

Italian Language Courses 

The General Italian Language Courses are organized each semester at CIS to help students improve their language competences. Different levels (A2/B1/B2/C1/C2) will be available. For this reason, at the beginning of the semester a Placement Test is held in order to check the Italian Proficiency.
Incoming Erasmus/Exchange Students in the framework of the Erasmus programme can enroll in the General or Intensive Italian Language Courses by completing an ON-LINE Application form.

The courses are free of charge.

General Italian Language Courses can be added in Learning Agreements. At the end of each semester students are required to take the final exam to get 5 credits. The credits will be registered in the final Transcript of Records. In addition, special courses (cultura italiana - linguaggio economico - scrittura - saper argomentare) allow students to get 3 credits.
The courses will be held on the premises of the University.

Moreover, Intensive Italian Language courses are offered before the beginning of each semester. They last one/two weeks.

No credits will be assigned for such activities since the latter are Preparatory Courses only. They are not mandatory but highly recommended. Students can read the document below and submit the On-Line Application.

Timetable will be set out in September. For further information, please visit the dedicated page.

During mobility

Study mobility
Students are requested to stay in Bergamo until the end of their exam session. Do not leave without notifing the International Office beforehand.
Students can find official timetable at the following links:

Changes to the Learning Agreement 

Erasmus/Exchange students can change their Learning Agreement within three weeks after the beginning of classes. Changes shall be modified by filling in the form below. It must be supervised by the international Office and approved by the Departmental Coordinator in Bergamo. 
In any case, an appointment by email should be requested to the International Office. Consequently, students shall send by email their Learning Agreements to Home University for the final approval and bring them back to University of Bergamo/International Office signed and stamped.

Please find below the related form.

Sportello Interneet Studenti

Students can check and read information related to their university career, in a restricted-access web area, where students can:

  • monitor their career (libretto)
  • register for exams (appelli – bacheca prenotazioni)

Please login with your personal User ID and password you received authomatically through the Online Pre-registration.

 

Examination
Students are not authomatically registered for the exams. At the University of Bergamo you have to register for each exam on your “Sportello Internet”, in order to sit them. You can register for the exams until 5 days before the exam date.
Students have to pass written and/or oral examination at the end of the course. According to Italian law, exams may be oral/written, may be practical tests, graphic tests, mini-thesis, interviews, etc.
The exam calendars are available on the UniBg website. In Italy, the exam dates are called “appelli d’esame”. They refer to the dates set by your Department in which you can take the final exams. Usually (except for written languages exams - only one appello), there are at least two “appelli d’esame” and therefore, you can choose, among the available dates, when to take your exams.
Some Departments have mid-term/partial exams (“prove intermedie or prova in itinere”). The teacher will point it out at the beginning of the course.

Assessment
The minimum grade to pass the exam is 18/30. The highest mark is (30/30 cum laude). Students may refuse to accept a mark awarded if they are not satisfied with the result and may re-sit the exam. If a student fails an exam by a very small margin, they are not given 17/30 – they must re-sit the exam in any case.
Please note that certain courses may be taken under the pass/fail option. Under such registration, the only final grades available to the student are Pass (Idoneo) or Fail. That means that the exam is passed, the credits are assigned but no grade appears on the transcript.

Resits
If a student fails an exam, they may sit it again by choosing the next available date in the exam session. Please be aware that if you want to re-sit an exam you shall be physically present in Bergamo.
The re-examinations will NOT be faxed, sent or e-mailed to the Home Institution in case the student has already returned to his/her Home country. For this reason, students are required to stay in Bergamo until the end the exam session or - at least - until all exams have been registered.

Before leaving Bergamo

At least one week before the departure Erasmus/Exchange students are required to:

  • arrange an appointment by email with the International Office to check the academic career together;
  • submit the online Questionnaire;
  • visit the Accommodation Office in orded to request the return of the deposit and learn how to leave your room keys;
  • return the books to the University Libraries;
  • email or bring the Confirmation of attendance/Certificate of departure to the International Office (the Home University usually requires a certificate stating the exchange/study period dates)

Transcript of records
The original transcript of records will be sent directly to Home University. Students will receive a copy by email.
The Transcript will be sent out:

  • in March - if you come for the 1st semester (Winter semester);
  • in July / August: - if you come for a full academic year or for the 2nd semester (Spring semester).

Please note that no preliminary transcript will be issued at the departure.

Only courses indicated in your Learning Agreement will be mentioned in the transcript (the courses deleted and modified by the set deadline for the changes, will not be listed).
Moreover, if you decide not to take the exam or if the course is failed, on transcript the courses will be shown with an “F - fail” and “0”- no credits.

Please be aware that the Italian language courses will be mentioned in the transcript too.
 

ECTS (European Credit Transfer and Accumulation System) and Conversion Grade System
The use of ECTS is the only credit system which has been successfully tested and used across Europe, as it makes study programs and qualifications more transparent and facilitates the recognition of qualifications.
Universities that joined the ECTS system are required to use the new table of ECTS grades, based on the percentage distribution of grades. The ECTS scale, divided into 5 levels, was abolished and has been replaced by the ECTS labels.