Erasmus - Incoming students

This page is intended for those students who have been selected and nominated by their Home University to participate in the Erasmus+/Exchange program with the University of Bergamo. The following procedure is valid if the University of Bergamo signed a bilateral agreement with the Partner University.

Campuses

The Departments of the University of Bergamo are located in different places.

Please check the location of your campus: Campuses

Information desk and welcome information - Now Published!

Your first contact in Bergamo will be  INFORMATION DESK

 WHERE: Economic Campus  Via dei Caniana, 2 - (downtown)

WHEN: Starting from 9th September to 13th October 2022

from Tuesady  to Friday: 09 to 1 p.m  and 2 p.m. to  4 p.m.

WHO: Team of students

WHAT: information about:

  • courses
  • classes timetable (lesson are in presence during a.y. 2022-2023)
  • exams registration (in presence during a. y. 2022-2023)
  • transportation pass
  • student card
  • canteen
  • campuses location

REGISTRATION AND GENERAL INFORMATION DAYS 

Monday 12nd September   -  Via Pignolo, 123  room 9 (Pignolo Campus)   2 p.m. - 4 p.m. 

Monday 19th September  - Via Pignolo, 123  room 7  (Pignolo Campus)   2 p.m. - 4 p.m. 

Thursday 29th September - Via Pignolo, 123  room 11 (Pignolo Campus)  2 p.m. - 4 p.m. 

 

 

 

2022-2023 Academic Calendars

The 2022/23 academic calendars for each Department  are now  available.

Academic Calendars at the University of Bergamo depend on the Department where you are going to study. 
here you find the academic calendars divided for each Department

The lectures and exams of the bachelor’s, master’s and single-cycle master’s degree courses in the a.y. 2022-2023 will take place exclusively in person at the university.

 

2022-2023 Course catalogue

Each Department sets and approves the Course catalogue ( yearly. In addition, each Department offers some English taught subjects at Master's and Bachelor's Level

Course Catalogues for a.y. 2022/23 will be available from July onwards. For this reason you will submit your Learning Agreement-Before mobility within 30 August.
Please have a look at the previous Course Catalogue, because anyway most courses don’t differ from one year to the next, but the semester in which the courses are held might change.

Please check very carefully the Semester in which the course is offered:

Primo Semestre >1st Semester CLASSES (Autumn  Semester - from September to December) > EXAMS between January and February. 

Secondo Semestre > 2nd Semester CLASSES (Spring Semester -  from February to June/July) > EXAMS in June and July. 

Annualità singola >  Full  Academic Year (from September to June/July) > EXAMS in June  and July. 
 

 The Department of Management in partnership with the University of Columbia (Missouri) organizes English taught courses as a part of the Summer Business Program 

Learning agreement

LEARNING AGREEMENT:

Please note: before filling the L.A. please read next pararagraph: Course catalogue 2021/2022 and check courses' list  (published in July)

Erasmus/Exchange students are requested to submit the Learning Agreement for studies – before mobility - properly filled in ( corerect course code, correct course title  and correct semster), signed by the student and the student’s Home University Coodinator by the deadlines listed as follows:

  • August 30th (students who come for the 1st semester/full academic year) 
  • November 1st (students who come for the 2nd semester)

Please note: do not send the L.A. by email, furher information about how to send the L.A. will be published.

  1. The Learning Agreement should be typed and not handwritten.
  2. Table A and B are compulsory and must be completed in detai

 

Changes to the Learning Agreement 

Erasmus/Exchange students can change their Learning Agreement within three weeks  after the beginning of classes.

Should you have the intention to modify your LA, check first if you have a legitimate reason to ask for changes: check the attached document: Reasons for Change

It must be supervised by the international Office and approved by the Departmental Coordinator in Bergamo. 
In any case, an appointment by email should be requested to the International Office. Consequently, students shall send by email their Learning Agreements to Home University for the final approval and bring them back to University of Bergamo/International Office signed and stamped.

Changes shall be modified by filling in the form below: Learning Agreement during mobility.

During your Erasmus+ Stay: what to do

Very important procedures when you arrive  

  •  contact with the  Adminstrative Staff  International  Office (submit Arrival certificate,final approval and signature of your Learning Agreement before mobility and your L.A. during mobility, lessons's timetable problems, pick up your students card and for nonEu students Residence Permit procedures)
  • contact with  Departmental Coordinator or Erasmus Coordinator  (check the list on the right of this page)  to discuss your Learning Agreement and infomation about courses' contents.

Standard procedures for your UNIBG life:

  •  Check your Department Academic Calendar on this webpage.

Click on MyUNIBG with id and pw :

  •  CLASSES TIMETABLEWEB AGENDA  -> lessons timetable -> search by courses.
  • E-LEARNING: The eLearning project of the University of Bergamo organizes and coordinates the online teaching of the various courses of study through the Moodle UniBg platform. Moodle is available for regularly enrolled students holding a user ID and password of the Student web access area. 
  • Access the eLearning Moodle UniBg platform: click here
  • EXAMS:  book yuor exams

The lectures ans exams of the bachelor’s, master’s and single-cycle master’s degree courses in the a.y. 2022-2023 will take place exclusively in person at the university.

During your Erasmus+ Stay: exams

Examination

Exams will on site.
Students are not authomatically registered for the exams. At the University of Bergamo you have to register for each exam login with id and pw on your MyUnibg, in order to sit them. You can register for the exams until 5 days before the exam date.
Students have to pass written and/or oral examination at the end of the course. According to Italian law, exams may be oral/written, may be practical tests, graphic tests, mini-thesis, interviews, etc.
The exam calendars are available on  WEBAGENDA > exam calendar > by course. In Italy, the exam dates are called “appelli d’esame”. They refer to the dates set by your Department in which you can take the final exams. Usually (except for written languages exams - only one appello), there are at least two “appelli d’esame” and therefore, you can choose, among the available dates, when to take your exams.
Some Departments have mid-term/partial exams (“prove intermedie or prova in itinere”). The teacher will point it out at the beginning of the course.

Assessments
The minimum grade to pass the exam is 18/30. The highest mark is (30/30 cum laude). Students may refuse to accept a mark awarded if they are not satisfied with the result and may re-sit the exam. If a student fails an exam by a very small margin, they are not given 17/30 – they must re-sit the exam in any case.
Please note that certain courses may be taken under the pass/fail option. Under such registration, the only final grades available to the student are Pass (Idoneo) or Fail. That means that the exam is passed, the credits are assigned but no grade appears on the transcript.

Resits
If a student fails an exam, they may sit it again by choosing the next available date in the exam session. Please be aware that if you want to re-sit an exam you shall be physically present in Bergamo.
The re-examinations will NOT be faxed, sent or e-mailed to the Home Institution in case the student has already returned to his/her Home country. For this reason, students are required to stay in Bergamo until the end the exam session or - at least - until all exams have been registered.

For further details please contact us: [email protected] 

Language requirements and Italian language courses

(Levels refer to the Common European Language  Framework -  CEFR).

Italian Language Courses (Centro Italiano per stranieri)

Before the beginning of each semester Intensive praparatory  Italian Language courses are offered.

They last one/two weeks.They are not mandatory but highly recommended. The courses are free of charge. No credits will be assigned.   

During the semesters, General Italian Language Courses are organized at CIS (Centro di Italiano per Stranieri) to help students improve their language competences.  At the beginning of the semester an online Placement Test is held in order to check the Italian Proficiency.
Incoming Erasmus/Exchange Students  can apply for it , completing an online application form (See below) The courses are free of charge. Credits will be assigned.

Semester Courses

  • General Courses (5 credits) divided into 5 levels A1-C1
     60 hours, in both academic semesters  (October to January, February to May)
  • Special (3 credits)
    Writing (from level pre-B2 upwards; I and II semester), Italian culture (from level B1 upwards; I and II semester), Reading with Expression (from level pre-B1; I semester), business language (from level pre-B2 upwards; I semester), Italian for Humanities (from level B2; II semester),  Public Speaking (from level B2 upwards; II semester). These are 30 hour courses.

APPLICATION: ONLINE APPLICATION FORM Enrollment deadline: 26  September
Online Test: 29 e  30 September (the link will be sent by CIS secretary in September)

The credits will be registered in the final Transcript of Records. The courses will be held on the premises of the University.

For further details please read the document pubished below

 

2022-2023 Housing/Accommodation :

Apartment Accommodation

As Erasmus/Exchange student you will be given the chance to rent a flat through the Accommodation Service of the University of Bergamo:

If you are Università degli Studi di Bergamo student and you have login (id and pw) credentials given by University, you can login as student on the top righ of the webpage cercoalloggio, and check the list of available rooms (for some aprtments your can directly contact with the owner or send an email to [email protected]).

Before you apply for accommodation, please make sure you have first completed the Erasmus Admission/Registration procedure  with the  International Office.

Housing applications are processed only by the Accommodation Office  and the International Office has no influence on that process.

ACCOMMODATION BOOKINGS will open:

After June 30th: Applicants nominated  for the 1st semester or Full Academic year

After November 1st: Applicants  nominated for the 2nd Semester (Spring Semester)

Erasmus Students will be informed by email when the bookings will be available.

Approx. a double room for 290 Euros/month or a single room for 370 euros/month, the flats are fully furnished, however, bed linens and towels are not provided.

All students have to pay a deposit fee to be refunded at the end of tenancy.
Rents are to be paid to the owners at the beginning of each month.

The contract registration fee is approximately 100 euros.
At the end of your study period, you will be required to pay a final cleaning .

The Accommodation Service supports Erasmus (KA 103 and KA107)/Exchange Students in finding accommodation in private apartments and in signing related contracts.

For further information and details, please write to: [email protected] 
Temporary Accommodation
If you need an accommodation for the first few days, you can easily find:

Admission: 2022/23 Nomination + Application

STEP 1 : NOMINATION  by International Office

Partner Institutions should fill in the following NOMINATION FORM including the following info for each student:

  • Erasmus code Home Institution (if applicable):
  • complete name
  • nationality
  • gender
  • email address
  • Field of study/subject of the bilateral agreement
  • Study cycle (bachelor/master level)
  • chosen semester of study (First semester /Second semester/Full academic year)

Deadlines for nominations

  • May 15th: (Winter semester or the whole academic year)

  • October 1st: (Spring semester)

STEP 2:  ERASMUS ONLINE APPLICATION  

Online registration (Tutorial)

   The UNIBG Virtual Office will send you an email with the "Access Code" you need to register;

  • Click the University of Bergamo website and click "DASHBOARD”, select the English version on the top right;
  • Click "International Mobility" and click on "Authorization code from Access Code"
  • Enter the access code, name, family name and birth date.
  • At the end of the procedure you will receive your id and pw. Please click again on   “DASHBOARD”  and reset the password using the procedure “forgotten password”  on the top right menu.

Online application (Tutorial)

Once registered, you will receive a new email with your Username and temporary password that you can change after the first login

Here the compulsory  documents and certificates that students have to submit during the online application process.

  • The official Transcript of Records (listing all exams taken at the Home University prior to mobility).
  • Evidence of  Italian Competence Level (A2) for courses taught in Italian; OR Proof of English Competence Level (B1) (if applicants choose courses taught in English);
  • The European  Health Insurance Card (EHIC) for EU students OR an adequate private Health Insurance valid in Italy for the whole study period abroad for NON EU students.
  • a  Identity card copy of passport (Non EU students have to subit a valid passport).
    • Application and certificates sent by email will not be acceppted.

Deadlines to submit forms and documents are:

  • June 15th: Winter semester/academic year 

  • NEW DEADLINE 30th June due to the updating of our system the deadline has been postponed

  • November 1st: for Spring semester 

After the deadline above, an Acceptance email with other relevant info (such as Course Catalogue, how to reach Bergamo and online registration and so on) will be sent to all students who have submitted documents.

Incomplete applications (missing signatures/ information/documents) or any application that is handwritten, or modified in any way, will not be accepted.

Tax code Application

TAX CODE

Non-resident individuals  need to obtain a tax code must get the ‘codice fiscale’ from AGENZIA DELLE ENTRATE once they are arrived in Italy

Students can also apply for the Italian codice fiscale at  he the Italian consular authority in their country before departing.

REQUIRED DOCUMENTS:

-copy of your identity card  (non ue students: passport and visa)

-the AA4-8 form duly filled in and signed

(in attachment you will also find the instruction and an example in order to fill it in)

 Please be careful and indicate the complete name (or names) and surname, exactly as indicated in the Passport

In order to get the tax code, please send the filled and signed  (handwritten signature is required) (PDF SCAN FORMAT) and the identity document in attachment to the following e.mail address: 

[email protected]

In the reference of the e-mail please indicate: Erasmus Student_UNIBG_Name, Surname

 

 

NON EU CITIZENS : ENTRY VISA

To enter Italy, European Union citizens must show a valid Identity Card or Passport only.

As Erasmus/Exchange Study Mobility may last more that 90 days (1st SEMESTER runs from September to December) and the 2nd SEMESTER  runs from February to June), this means that NON EU STUDENTS have to apply for a Study Visa (UK Students included). NON EU STUDENTS should start the VISA PROCEDURE at the Italian Consulate as soon as they receive the Invitation Letter. The Invitation letter will be issued by the International Office in late June. ( after the International Office has received all Application Documents)

Students will be supported to apply for the STUDY VISA referring to UNIVERSITALY PORTALE as well.

Non-European Union citizens must get a passport. The passport will be stamped by Customs and  it permits entry for a period of three months. Study Visas are issued  by the Italian Consulate in the country of residence  (usually within 60 days of application) and must specify the reason for entry, the length of stay and the destination.

Do you need a Visa ?

NON EU STUDENTS ( Please note that U.K. students see below)

Register on UNIVERSITALY PORTALE  and  you will have access to all the resources and services of the UniversItaly portale.

Complete the online Visa application  procedure on the UniversItaly website . (upload  copy of your invitation letter, copy of your passport and copy of transcripts of records)

After University of Bergamo verification  you will receive a notification in your email account specifying if the application has been approved or not.

If your application is approved it  will be transmitted to the Italian Representative. 

Italian Representative will contact you  for further information about VISA and to arrange an appointment.

U.K. students

 Students should contact the Italian Embassy or Consulate in United Kingdom in order to apply for the VISA.

Once in Italy all foreigners have to register with the Questura (Local Police) within 8 days of arrival; for those staying in hotels, hostels or camping areas, this registration is done automatically by the Hotel Reception.

The International Office will support ALL NON EU STUDENTS for the Residence Permit in Italy. An appointment is required  with the Incoming Erasmus Office - Via San Bernardino 72/E. 

For further details, please refer to the following paragraph (below) : NON EU STUDENTS - RESIDENCE PERMIT

NON EU CITIZENS : RESIDENCE PERMIT

RESIDENCE PERMIT: (compulsory for NON-EU citizens) 

The International Office will support all students in the application procedure for the Residence Permit in Italy.

Upon arrival in Italy, NON EU STUDENTS have to apply for a RESIDENCE PERMIT (Permesso di Soggiorno) within 8 working days from their arrival.

The Residence Permit will have the same validity as the VISA.

    Required documents:

    • Copy of your Codice Fiscale ( please bring paper copy and hard copy)
    • Copy of your Passport (personal data + VISA + all stamped pages) ( please bring paper copy and hard copy)
    • Copy of the invitation letter (please bring paper copy and hard copy)
    • Copy of the declaration of hospitality (Issued by the landlord or by the Accommodation office)
    • A special stamp called ‘MARCA DA BOLLO’, costs € 16,00 (to buy at the Tobacconist) 
    • Copy of your Health Insurance Policy (which must be valid in Italy and should cover the whole period of the Permit of Residence) please bring paper copy and hard copy) Students can find further information about ITALIAN NATIONAL HEALTH INSURANCE AND PRIVATE INSURANCE in Italy  HERE 

    . The student must also pay:

    • € 70.46 (permit fee)
    • € 31.00 (for the application to be sent)

    The International Office  will support NON EU STUDENTS in collecting the certificates for the residence permit and in  arranging an appointment with the offices in charge. Please arrange an appointment with the Incoming Erasmus Office - Via San Bernardino : [email protected] (subject of the email: Residence Permit)

    Before leaving Bergamo

    At least one week before the departure Erasmus/Exchange students are required to:

    • arrange an appointment by email or through Prenotazioni servizi di Sportello with the International Office to check the academic career together;
    • submit the online Questionnaire;
    • visit the Accommodation Office in orded to request the return of the deposit and learn how to leave your room keys;
    • return the books to the University Libraries;
    • email or bring the Confirmation of attendance/Certificate of departure to the International Office (the Home University usually requires a certificate stating the exchange/study period dates)

    Transcript of records
    The original transcript of records will be sent directly to Home University. Students will receive a copy by email.
    The Transcript will be sent out:

    • in March - if you come for the 1st semester (Winter semester);
    • in July / August: - if you come for a full academic year or for the 2nd semester (Spring semester).

    Please note that no preliminary transcript will be issued at the departure.

    Only courses indicated in your Learning Agreement will be mentioned in the transcript (the courses deleted and modified by the set deadline for the changes, will not be listed).
    Moreover, if you decide not to take the exam or if the course is failed, on transcript the courses will be shown with an “F - fail” and “0”- no credits.

    Please be aware that the Italian language courses will be mentioned in the transcript too.
     

    ECTS (European Credit Transfer and Accumulation System) and Conversion Grade System
    The use of ECTS is the only credit system which has been successfully tested and used across Europe, as it makes study programs and qualifications more transparent and facilitates the recognition of qualifications.
    Universities that joined the ECTS system are required to use the new table of ECTS grades, based on the percentage distribution of grades. The ECTS scale, divided into 5 levels, was abolished and has been replaced by the ECTS labels.

    ERASMUS STUDENTS ASSOCIATIONS

     The Student Associations play an important role in bringing students together and making sure everyone gets involved in University life.

    AEEGE Association des Etats Généraux des Etudiants de l’Europe – European Students’ Forum

    “Forum degli Studenti Europei” in italian, is a student organisation that promotes co-operation, communication and integration amongst young people in Europe

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    Webpage

     

    ESN Erasmus students Network

    ESN ITALY s the national network of ESN sections in Italy

     [email protected]

    Wepage

    Facebook

     

    LEISURE AND LIFE IN BERGAMO

    Cinema in Bergamo : 

    ITALIAN FIRM REVIEW: LAB 80 : https://www.lab80.it   

    THEATER IN BERGAMO:  DONIZETTI: concerts, opera, prosa shows ( (ticket prices reduced 20% for under 30)

    DONIZETTI OPERA FESTIVAL: https://www.teatrodonizetti.it/it/biglietteria-teatro-donizetti/biglietti/#opera

    OPENINGH NIGHT DONIZETTI FESTIVAL: 17th November 2022  https://www.donizetti.org/it/festival-donizetti-opera/lu-operave/2022-11-17/