This page is intended for those students who have been selected and nominated by their Home University to participate in the Erasmus+/Exchange program with the University of Bergamo. The following procedure is valid if the University of Bergamo signed a bilateral agreement with the Partner University.
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The 2022/23 academic calendars for each Department will be available from June onwards.Students will be informed as soon as they are available.
Academic Calendars at the University of Bergamo depend on the Department where you are going to study.
here you find the academic calendars divided for each Department
STEP 1 : NOMINATION by International Office
Partner Institutions should fill in the following NOMINATION FORM including the following info for each student:
Deadlines for nominations
May 15th: (Winter semester or the whole academic year)
October 1st: (Spring semester)
STEP 2: ERASMUS ONLINE APPLICATION
Online registration (Tutorial)
Online application (Tutorial)
Once registered, you will receive a new email with your Username and temporary password that you can change after the first login
Here the compulsory documents and certificates that students have to submit during the online application process.
Deadlines to submit forms and documents are:
June 15th: Winter semester/academic year
NEW DEADLINE 30th June due to the updating of our system the deadline has been postponed
November 1st: for Spring semester
After the deadline above, an Acceptance email with other relevant info (such as Course Catalogue, how to reach Bergamo and online registration and so on) will be sent to all students who have submitted documents.
Incomplete applications (missing signatures/ information/documents) or any application that is handwritten, or modified in any way, will not be accepted.
Course Catalogues for a.y. 2022/23 will be available from July onwards. For this reason you will submit your Learning Agreement-Before mobility within 30 August.
Please have a look at the previous Course Catalogue, because anyway most courses don’t differ from one year to the next, but the semester in which the courses are held might change.
Please check very carefully the Semester in which the course is offered:
Primo Semestre >1st Semester CLASSES (Autumn Semester - from September to December) > EXAMS between January and February.
Secondo Semestre > 2nd Semester CLASSES (Spring Semester - from February to June/July) > EXAMS in June and July.
Annualità singola > whole Academic Year (from September to June/July) > EXAMS in June and July.
The Department of Management in partnership with the University of Columbia (Missouri) organizes English taught courses as a part of the Summer Business Program
STEP 3: LEARNING AGREEMENT:
Please note: before filling the L.A. please read next pararagraph: Course catalogue 2021/2022 and check courses' list (pubiished in July)
Erasmus/Exchange students are requested to submit the Learning Agreement for studies – before mobility - properly filled in ( corerect course code, correct course title and correct semster), signed by the student and the student’s Home University Coodinator by the deadlines listed as follows:
Please note: do not send the L.A. by email, furher information about how to send the L.A. will be published.
As Erasmus/Exchange student you will be given the chance to rent a flat through the Accommodation Service of the University of Bergamo. Before you apply, please make sure you have first completed the Admission/Registration procedure and sent the needed forms to the International Office.
Housing applications are processed only by the Accommodation Office and the International Office has no influence on that process.
ACCOMMODATION BOOKINGS will open:
After June 30th: Applicants nominated for the 1st semester or Full Academic year
After November 1st: Applicants nominated for the 2nd Semester (Spring Semester)
Erasmus Students will be informed by email when the bookings will be available.
Approx. a double room for 290 Euros/month or a single room for 370 euros/month, the flats are fully furnished, however, bed linens and towels are not provided.
All students have to pay a deposit fee to be refunded at the end of tenancy.
Rents are to be paid to the owners at the beginning of each month.
The contract registration fee is approximately 100 euros.
At the end of your study period, you will be required to pay a final cleaning .
The Accommodation Service supports Erasmus (KA 103 and KA107)/Exchange Students in finding accommodation in private apartments and in signing related contracts.
For further information and details, please write to: [email protected]
If you need an accommodation for the first few days, you can easily find:
Incoming exchange students can get in touch with our Tutors in order to receive general information on:
You can meet tutor at the International Office n. 3 in Via San Bernardino 72/e without appointment on:
Tuesday 10-12.30 amd 2 p.m. to 4 p.m.
Online (on Google Meet) only writing to [email protected]
When you arrive arrange following appointments:
Standard procedures for your UNIBG life:
If you are an Erasmus student of the University or you're already registered and have already received your id, pw and Unibg email adrress where you will receive all the information about Unibg life.
Changes to the Learning Agreement
Erasmus/Exchange students can change their Learning Agreement within three weeks after the beginning of classes. Changes shall be modified by filling in the form below. It must be supervised by the international Office and approved by the Departmental Coordinator in Bergamo.
In any case, an appointment by email should be requested to the International Office. Consequently, students shall send by email their Learning Agreements to Home University for the final approval and bring them back to University of Bergamo/International Office signed and stamped.
Please find below the related form.
Exams will on site.
Students are not authomatically registered for the exams. At the University of Bergamo you have to register for each exam login with id and pw on your MyUnibg, in order to sit them. You can register for the exams until 5 days before the exam date.
Students have to pass written and/or oral examination at the end of the course. According to Italian law, exams may be oral/written, may be practical tests, graphic tests, mini-thesis, interviews, etc.
The exam calendars are available on WEBAGENDA > exam calendar > by course. In Italy, the exam dates are called “appelli d’esame”. They refer to the dates set by your Department in which you can take the final exams. Usually (except for written languages exams - only one appello), there are at least two “appelli d’esame” and therefore, you can choose, among the available dates, when to take your exams.
Some Departments have mid-term/partial exams (“prove intermedie or prova in itinere”). The teacher will point it out at the beginning of the course.
The minimum grade to pass the exam is 18/30. The highest mark is (30/30 cum laude). Students may refuse to accept a mark awarded if they are not satisfied with the result and may re-sit the exam. If a student fails an exam by a very small margin, they are not given 17/30 – they must re-sit the exam in any case.
Please note that certain courses may be taken under the pass/fail option. Under such registration, the only final grades available to the student are Pass (Idoneo) or Fail. That means that the exam is passed, the credits are assigned but no grade appears on the transcript.
If a student fails an exam, they may sit it again by choosing the next available date in the exam session. Please be aware that if you want to re-sit an exam you shall be physically present in Bergamo.
The re-examinations will NOT be faxed, sent or e-mailed to the Home Institution in case the student has already returned to his/her Home country. For this reason, students are required to stay in Bergamo until the end the exam session or - at least - until all exams have been registered.
For further details please contact us: [email protected]
(Levels refer to the Common European Language Framework - CEFR).
Italian Language Courses (Centro Italiano per stranieri)
Before the beginning of each semester Intensive praparatory Italian Language courses are offered.
They last one/two weeks.They are not mandatory but highly recommended. The courses are free of charge. No credits will be assigned.
During the semesters, General Italian Language Courses are organized at CIS (Centro di Italiano per Stranieri) to help students improve their language competences. At the beginning of the semester an online Placement Test is held in order to check the Italian Proficiency.
Incoming Erasmus/Exchange Students can apply for it , completing an online application form (See below) The courses are free of charge. Credits will be assigned.
The credits will be registered in the final Transcript of Records. The courses will be held on the premises of the University.
For further details please read the document pubished below
The ONLINE APPLICATION FORM will open in June 2022. Students will be informed via email by the office in charge (CIS: Centro di Italiano per Stranieri)
At least one week before the departure Erasmus/Exchange students are required to:
Transcript of records
The original transcript of records will be sent directly to Home University. Students will receive a copy by email.
The Transcript will be sent out:
Please note that no preliminary transcript will be issued at the departure.
Only courses indicated in your Learning Agreement will be mentioned in the transcript (the courses deleted and modified by the set deadline for the changes, will not be listed).
Moreover, if you decide not to take the exam or if the course is failed, on transcript the courses will be shown with an “F - fail” and “0”- no credits.
Please be aware that the Italian language courses will be mentioned in the transcript too.
ECTS (European Credit Transfer and Accumulation System) and Conversion Grade System
The use of ECTS is the only credit system which has been successfully tested and used across Europe, as it makes study programs and qualifications more transparent and facilitates the recognition of qualifications.
Universities that joined the ECTS system are required to use the new table of ECTS grades, based on the percentage distribution of grades. The ECTS scale, divided into 5 levels, was abolished and has been replaced by the ECTS labels.
Non-resident individuals need to obtain a tax code must get the ‘codice fiscale’ from AGENZIA DELLE ENTRATE once they are arrived in Italy
Students can also apply for the Italian codice fiscale at he the Italian consular authority in their country before departing.
-copy of your identity card (non ue students: passport and visa)
-the AA4-8 form duly filled in and signed
(in attachment you will also find the instruction and an example in order to fill it in)
Please be careful and indicate the complete name (or names) and surname, exactly as indicated in the Passport
In order to get the tax code, please send the filled and signed form and the identity document directly to Agenzia delle Entrate at the following e.mail address
In the reference of the e-mail please indicate: Erasmus Student_UNIBG_Name, Surname
To enter Italy, European Union citizens must show a valid Identity Card or Passport only.
As Erasmus/Exchange Study Mobility may last more that 90 days (1st SEMESTER runs from September to December) and the 2nd SEMESTER runs from February to June), this means that NON EU STUDENTS have to apply for a Study Visa (UK Students included). NON EU STUDENTS should start the VISA PROCEDURE at the Italian Consulate as soon as they receive the Invitation Letter. The Invitation letter will be issued by the International Office in late June. ( after the International Office has received all Application Documents)
Students will be supported to apply for the STUDY VISA referring to UNIVERSITALY PORTALE as well.
Non-European Union citizens must get a passport. The passport will be stamped by Customs and it permits entry for a period of three months. Study Visas are issued by the Italian Consulate in the country of residence (usually within 60 days of application) and must specify the reason for entry, the length of stay and the destination.
Do you need a Visa ?
NON EU STUDENTS ( Please note that U.K. students see below)
Register on UNIVERSITALY PORTALE and you will have access to all the resources and services of the UniversItaly portale.
Complete the online Visa application procedure on the UniversItaly website . (upload copy of your invitation letter, copy of your passport and copy of transcripts of records)
After University of Bergamo verification you will receive a notification in your email account specifying if the application has been approved or not.
If your application is approved it will be transmitted to the Italian Representative.
Italian Representative will contact you for further information about VISA and to arrange an appointment.
Students should contact the Italian Embassy or Consulate in United Kingdom in order to apply for the VISA.
Once in Italy all foreigners have to register with the Questura (Local Police) within 8 days of arrival; for those staying in hotels, hostels or camping areas, this registration is done automatically by the Hotel Reception.
The International Office will support ALL NON EU STUDENTS for the Residence Permit in Italy. An appointment is required with the Incoming Erasmus Office - Via San Bernardino 72/E.
For further details, please refer to the following paragraph (below) : NON EU STUDENTS - RESIDENCE PERMIT
RESIDENCE PERMIT: (compulsory for NON-EU citizens)
The International Office will support all students in the application procedure for the Residence Permit in Italy.
Upon arrival in Italy, NON EU STUDENTS have to apply for a RESIDENCE PERMIT (Permesso di Soggiorno) within 8 working days from their arrival.
The Residence Permit will have the same validity as the VISA.
. The student must also pay:
The International Office will support NON EU STUDENTS in collecting the certificates for the residence permit and in arranging an appointment with the offices in charge. Please arrange an appointment with the Incoming Erasmus Office - Via San Bernardino : [email protected] (subject of the email: Residence Permit)