Erasmus - Incoming students

This page is intended for those students who have been selected and nominated by their Home University to participate in the Erasmus+/Exchange program with the University of Bergamo. The following procedure is valid if the University of Bergamo signed a bilateral agreement with the Partner University.Augus

31 August 2021, Announcement from Rector and  General Manager- News and FAQ (vaccination, Green Pass, lessons and exams)

2021/22 ACADEMIC CALENDARS - now published!

This year Academic Courses  are going to start on October 4th 2021.

Academic Calendars at the University of Bergamo depend on the Department where you are going to study. 
Students should consult their own departments calendar for end of courses and exams' sessions.

 

Welcome desk

WELCOME DESK: Erasmus, Exchange and International Prospective students: general information 

WHEN: from September, 13rd 2021 to October 29th 2021

MONDAY 2:00 p.m. – 4:00 p.m.

TUESDAY 09:30 a.m. – 1:30 p.m.

WEDNESDAY 2:00 p.m.  – 4:00 p.m.

THURSDAY 09:30 a.m. – 1:30 p.m.

FRIDAY 09:30 a.m. – 1:30 p.m.

 

WHERE: Caniana Campus (Via dei Caniana,2 - Bergamo) 

From 1st September onwards students can book an appointment with the Welcome desk : click here click on Orientamento  and Welcome desk for Erasmus incoming and International students.
Before travelling to Italy please check the following webpages: VIAGGIARE SICURI and Ministry of Health website /covid-19 information, mandatory quanrantine, green Pass and vaccination).

ARRIVAL DATE: please write an email to incoming@unibg.it  with your name and Surname and your arival date

At your arrival please fill the following webform  as required by the Local Health Agency.

Admission. Application and Learning agreement: Apply now!

1. NOMINATION

Partner Institutions should send a short notice via email to incoming@unibg.it. including the following info for each student:

  • Erasmus code Home Institution (if applicable):
  • complete name
  • nationality
  • gender
  • email address
  • Field of study/subject of the bilateral agreement
  • Study cycle (bachelor/master level)
  • chosen semester of study (First semester /Second semester/Full academic year)

Deadlines for nominations

  • May 15th: (Winter semester or the whole academic year)

  • October 1st: (Spring semester)

Before starting to fill in the forms, Exchange/Eramus+ students should first contact their International Office.

2. APPLICATION

Students officially nominated must fill  THE ONLINE APPLICATION and upload the following required documents and certificates

  • The official Transcript of Records (listing all exams taken at the Home University prior to mobility).
  • a document stating the level of Italian competence issued by the Language Instructor at the home University or proof of English Competence Level- mandatory - (if applicants choose courses taught in English);
  • a copy of adequate health insurance for NON-EU students (or equivalent) or Health Insurance Card for EU students;
  • a copy of passport or Identity card.

Deadlines to submit forms and documents are:

  • June 15th: Winter semester/academic year

  • November 1st: for Spring semester 

After the deadline above, an Acceptance email with other relevant info (such as Course Catalogue, how to reach Bergamo and online registration and so on) will be sent to all students who have submitted documents.

Incomplete applications (missing signatures/ information/documents) or any application that is handwritten, or modified in any way, will not be accepted.

3. LEARNING AGREEMENT: before filling the L.A. please read next pararagraph: Course catalogue 2021/2022 and check courses' list 

Erasmus/Exchange students are requested to submit the Learning Agreement for studies – before mobility - properly filled in ( corerect course code, correct course title  and correct semster), signed by the student and the student’s Home University Coodinator by the deadlines listed as follows:

  • August 30th (students who come for the 1st semester/full academic year) 
  • November 1st (students who come for the 2nd semester)

Please note: 

  1. The Learning Agreement should be typed and not handwritten.
  2. Table A and B are compulsory and must be completed in detail.

 

Course catalogue 2021/2022

Each Department sets and approves the Course catalogue yearly. In addition, each Department offers some English taught subjects at Master's and Bachelor's Level

 Course catalogues for a.y. 2021-2022 will be available from July onwards.
Please note that though most courses don’t differ from one year to the next, the semester in which the courses are held might change.

Please note: Please check very carefully the Semester in which the course is offered:

Primo Semestre >1st Semester (Autumn  Semester - from October to January) > exams in January and February. 

Secondo Semestre > 2nd Semester (Spring Semester -  from January to June/July) > exams in June and July. 

Annualità singola > whole Academic Year (from October to June/July) > exams in June  and July. 
 

 The Department of Management in partnership with the University of Columbia (Missouri) organizes English taught courses as a part of the Summer Business Program 

Language requirements and Italian language courses - Online application form

(Levels refer to the Common European Language  Framework -  CEFR).

Italian Language Courses 

The General Italian Language Courses are organized each semester at CIS (centro di Italiano per Stranieri) to help students improve their language competences. Different levels (A2/B1/B2/C1/C2) will be available. For this reason, at the beginning of the semester a Placement Test is held in order to check the Italian Proficiency.
Incoming Erasmus/Exchange Students in the framework of the Erasmus programme can enroll in a  General, an Intensive and a Special  Italian Language Courses a course per Semester by completing an ON-LINE Application form.  The International Office will inform students as soon as it is ready. (aprox.ly in July)

The courses are free of charge.

General Italian Language Courses and Special courses can be added in Learning Agreements. At the end of each semester students are required to take the final exam.

General italian Course : 5 credits

Special Italian Courses (cultura italiana - linguaggio economico - scrittura - saper argomentare): 3 credits

The credits will be registered in the final Transcript of Records. 
The courses will be held on the premises of the University.

Moreover, Intensive Italian Language courses are offered before the beginning of each semester. They last one/two weeks.No credits will be assigned for such activities since the latter are Preparatory Courses only. They are not mandatory but highly recommended. Students can read the document below.

Italian language courses's schedule  2021-2122: NOW PUBLISHED on the dedicated page.

Online application now open! Fill the online form!

Accommodation

Apartment Accommodation
As Erasmus/Exchange student you will be given the chance to rent a flat through the Accommodation Service of the University of Bergamo. Before you apply, please make sure you have first completed the Admission/Registration procedure and sent the needed forms to the International Office.

The Accommodation Service supports Erasmus (KA 103 and KA107)/Exchange Students in finding accommodation in private apartments and in signing related contracts.

Students can choose in what kind of room they would like to stay (a double room for 290 Euros/month OR a single room for 370 euros/month). The flats are fully furnished, however, bed linens and towels are not provided.

Accommodation bookings open:

After June 30th: for the 1st semester (Autumn semester or Full Academic year)

After November 1st: for the 2nd semester (Spring semester)

Please request the password at the following link, to check available rooms.

In addition, all students have to pay a deposit fee of 300 euros to be refunded at the end of tenancy.
Rents are to be paid to the owners at the beginning of each month.

The contract registration fee is approximately 100 euros.
At the end of your study period, you will be required to pay a final cleaning of 30 euros.

For further information, please write to: accommodation.service@unibg.it

Temporary Accommodation
If you need an accommodation for the first few days, you can easily find:

During your Erasmus+ Stay: what to do

 When you arrive  arrange following appointments:

  • with the International Relations Office click here  and choose Ufficio Erasmus and Erasmus incoming. Each appointment is individual.  (submit Arrival certificate,final approval and signature of your Learning Agreement before mobility and your L.A. during mobility, lessons's timetable problems, pick up your students card and for nonEu students Residence Permit procedures)
  • with  Departmental Coordinator or Erasmus Coordinator  (check the list on the right of this page)  to discuss your Learning Agreement and infomation about courses' contents.

Standard procedures for your UNIBG life:

  •  Check your Department Academic Calendar published on this webpage.
  •  UNIBG MAIL ADDRESS: where you will receive  all the information about Unibg life.
  •  CLASSES TIMETABLE: look it up in the WEB AGENDA  -> lessons timetable -> search by courses (2021-2022 timetable not yet published!).
  • CLASSES: students  who want to attend classes in the relevant campus are required to book  online the place  through   EasyLesson or dowload the  app EasyUnibg. Click  here  -> login with your id and pw -manage your profile > researve your seat ->  > search by course and reserve your seat (you can reserve only seats for lessons of your Department). 
  • ONLINE CLASSES: Many of the University’s teaching activities are managed and organised directly online, through Moodle Unibg, a distance -e-learning platform that provides many courses delivered by the university, archives for teaching materials and much more.  (registered lessons will remain on e-learnibg area only feew days)
  •  Find out more about Moodle UniBg
  • EXAMS: Check the paragraph exams on this webpage.
  • MyUNIBG with id and pw : you can easily reach all the useful sections of the site : timetables, book exams e-learning platform, digital services and a lot of opportunities offered by Unibg.

If you are an Erasmus  student of the University or you're already registered and have already received your id and pw, when your the International office complete your immatriculation you will receive a confirmation by email.

Changes to the Learning Agreement 

Erasmus/Exchange students can change their Learning Agreement within three weeks  (DEADLINE 20th October 2021) after the beginning of classes. Changes shall be modified by filling in the form below. It must be supervised by the international Office and approved by the Departmental Coordinator in Bergamo. 
In any case, an appointment by email should be requested to the International Office. Consequently, students shall send by email their Learning Agreements to Home University for the final approval and bring them back to University of Bergamo/International Office signed and stamped.

Please find below the related form.

During your Erasmus+ Stay: exams

Examination

Exams will on site.
Students are not authomatically registered for the exams. At the University of Bergamo you have to register for each exam login with id and pw on your MyUnibg, in order to sit them. You can register for the exams until 5 days before the exam date.
Students have to pass written and/or oral examination at the end of the course. According to Italian law, exams may be oral/written, may be practical tests, graphic tests, mini-thesis, interviews, etc.
The exam calendars are available on  WEBAGENDA > exam calendar > by course. In Italy, the exam dates are called “appelli d’esame”. They refer to the dates set by your Department in which you can take the final exams. Usually (except for written languages exams - only one appello), there are at least two “appelli d’esame” and therefore, you can choose, among the available dates, when to take your exams.
Some Departments have mid-term/partial exams (“prove intermedie or prova in itinere”). The teacher will point it out at the beginning of the course.

Assessments
The minimum grade to pass the exam is 18/30. The highest mark is (30/30 cum laude). Students may refuse to accept a mark awarded if they are not satisfied with the result and may re-sit the exam. If a student fails an exam by a very small margin, they are not given 17/30 – they must re-sit the exam in any case.
Please note that certain courses may be taken under the pass/fail option. Under such registration, the only final grades available to the student are Pass (Idoneo) or Fail. That means that the exam is passed, the credits are assigned but no grade appears on the transcript.

Resits
If a student fails an exam, they may sit it again by choosing the next available date in the exam session. Please be aware that if you want to re-sit an exam you shall be physically present in Bergamo.
The re-examinations will NOT be faxed, sent or e-mailed to the Home Institution in case the student has already returned to his/her Home country. For this reason, students are required to stay in Bergamo until the end the exam session or - at least - until all exams have been registered.

For further details please contact us: ticket

Tax code Application

TAX CODE

Non-resident individuals  need to obtain a tax code must get the ‘codice fiscale’ from AGENZIA DELLE ENTRATE once they are arrived in Italy

Students can also apply for the Italian codice fiscale at  he the Italian consular authority in their country before departing.

REQUIRED DOCUMENTS:

-copy of your identity card  (non ue students: passport and visa)

-the AA4-8 form duly filled in and signed

(in attachment you will also find the instruction and an example in order to fill it in)

 Please be careful and indicate the complete name (or names) and surname, exactly as indicated in the Passport

In order to get the tax code, please  send the filled and signed  form and the identity document directly to Agenzia delle Entrate at the following e.mail address

dp.bergamo.utbergamo2@agenziaentrate.it

In the reference of the e-mail please indicate: Erasmus Student_UNIBG_Name, Surname

 

 

Before leaving Bergamo

At least one week before the departure Erasmus/Exchange students are required to:

  • arrange an appointment by email or through Prenotazioni servizi di Sportello with the International Office to check the academic career together;
  • submit the online Questionnaire;
  • visit the Accommodation Office in orded to request the return of the deposit and learn how to leave your room keys;
  • return the books to the University Libraries;
  • email or bring the Confirmation of attendance/Certificate of departure to the International Office (the Home University usually requires a certificate stating the exchange/study period dates)

Transcript of records
The original transcript of records will be sent directly to Home University. Students will receive a copy by email.
The Transcript will be sent out:

  • in March - if you come for the 1st semester (Winter semester);
  • in July / August: - if you come for a full academic year or for the 2nd semester (Spring semester).

Please note that no preliminary transcript will be issued at the departure.

Only courses indicated in your Learning Agreement will be mentioned in the transcript (the courses deleted and modified by the set deadline for the changes, will not be listed).
Moreover, if you decide not to take the exam or if the course is failed, on transcript the courses will be shown with an “F - fail” and “0”- no credits.

Please be aware that the Italian language courses will be mentioned in the transcript too.
 

ECTS (European Credit Transfer and Accumulation System) and Conversion Grade System
The use of ECTS is the only credit system which has been successfully tested and used across Europe, as it makes study programs and qualifications more transparent and facilitates the recognition of qualifications.
Universities that joined the ECTS system are required to use the new table of ECTS grades, based on the percentage distribution of grades. The ECTS scale, divided into 5 levels, was abolished and has been replaced by the ECTS labels.

Overseas students : Visa application

To enter Italy, European Union citizens must have a valid Identity Card or Passport.
Non-European Union citizens must present a passport on entering Italy. The passport will be stamped by Customs and permits entry for a period of three months. Study Visas are issued  by the Italian Consulate in the country of residence  (usually within 90 days of application) and must specify the reason for entry, the length of stay and the destination.

Students can submit the application ONLINE  for a STUDY VISA  through UNIVERSITALY PORTALE
Italian law requires all foreigners to register with the Questura (Local Police) within 8 days of arrival; for those staying in hotels, hostels or camping areas, this registration is done automatically by the Hotel Reception

Do you need a Visa ?

Overseas students (except U.K. students)

Nominated oversease student will receive an invitation letter from the International Office.

Register on UNIVERSITALY PORTALE  and  you will have access to all the resources and services of the UniversItaly portale.

Complete the online Visa application  procedure on the UniversItaly website . (upload  copy of your invitation letter, copy of your passport and copy of transcripts of records)

After  University of Bergamo verification  you will receive a notification in your email account specifying if the application has been approved or not.

If your application is approved it  will be transmitted to the Italian Representative. 

Italian Reprensentative will contact you  for further information about VISA and to arrange an appointment.

U.K. students

Nominated students  from U.K. will receive an invitation letter from the international office. They should contatct Italian Embassy or Consulate in United Kingdom in order to apply for the VISA.

Italian law requires all foreigners to register with the Questura (Local Police) within 8 days of arrival; for those staying in hotels, hostels or camping areas, this registration is done automatically by the Hotel Reception.

The International Office will support all the students in the application procedure for the Residence Permit in Italy.

Please to arrange the compulsory appointment with the Incoming Erasmus Office - Via San Bernardino : click here 

NON-EU STUDENTS: RESIDENCE PERMIT

RESIDENCE PERMIT: (compulsory for NON-EU citizens) The International Office will support all the students in the application procedure for the Residence Permit in Italy.

Non-EU citizens that intend to stay in Italy for more than a 3-month period must apply for the Residence permit within 8 days of arrival.

The Residence Permit will have the same validity as the VISA.

    Required documents:

    • Copy of your Codice Fiscale ( please bring paper copy and hard copy)
    • Copy of your Passport (personal data + VISA + all stamped pages) ( please bring paper copy and hard copy)
    • Copy of the invitation letter (please bring paper copy and hard copy)
    • Copy of the declaration of hospitality (Issued by the landlord or by the Accommodation office)
    • A special stamp called ‘MARCA DA BOLLO’, costs € 16,00 (to buy at the Tobacconist) 
    • Copy of your Health Insurance Policy (which must be valid in Italy and should cover the whole period of the Permit of Residence) please bring paper copy and hard copy) Students can find further information about ITALIAN NATIONAL HEALTH INSURANCE AND PRIVATE INSURANCE in Italy  HERE 

    . The student must also pay:

    • € 70.46 (permit fee)
    • € 31.00 (for the application to be sent)

    The International Office  will support non-eu students in collecting the certificates for the residence permit and in  arranging an appointment with the office in charge. Please arrange an appointment with the Incoming Erasmus Office - Via San Bernardino : write to incoming@unibg.it (subject of the email Permit of Residence Permit)