Erasmus - Incoming students

This page is intended for those students who have been selected and nominated by their Home University to participate in the Erasmus+/Exchange program with the University of Bergamo. The following procedure is valid if the University of Bergamo signed a bilateral agreement with the Partner University.

2018/2019 Academic calendars

Academic Calendars at the University of Bergamo depend on the Department where you are going to study. 
Students will find the dates of beginning-end of courses for each semester and the dates for the exam session.

Download departmental calendars.

 

Admission

Nomination
Partner Institutions should send a short notice via email to incoming@unibg.it. Please refer to Admission Procedure Memo (see below).

Deadlines

  • May 15th: (Winter semester or the whole academic year)
  • October 15th: (Spring semester)

Before starting to fill in the forms, Exchange/Eramus+ students should first contact their International Office.

Application procedure
Students officially nominated  will receive from the International Office of UniBg an acceptance email and must fill out the Application on line (click “send” and print it) and collect the required  documents. Please refer to Admission Procedure Memo (see below). 

All documents have to be duly signed, stamped and sent by home University.

Deadlines to submit forms and documents are:

  • June 15th: Winter semester/academic year
  • November 1st: for Spring semester 

Incomplete applications (missing signatures, information, documents) or any application that is handwritten, or modified in any way, will not be accepted.

 

Accommodation

Apartment Accommodation
As Erasmus/Exchange student you will be given the chance to rent a flat through the Accommodation Service of the University of Bergamo.Before you apply, please make sure you have first completed the Admission/Registration procedure and sent all relevant forms to the International Office.

The Accommodation Service supports Erasmus (KA 103 and KA107)/Exchange Students in finding accommodation in private apartments and in signing the relevant contracts.

Students can choose in what kind of room they would like to stay (double room 270 Euros or a single room 350 euros). The flats are fully furnished, however, bed linens and towels are not provided.

Accommodation bookings open:

After June 15th  : for the 1st semester (Autumn semester or Full Academic year)

After November 1st : for  2nd semester (Spring semester)

Please request the password (http://dinamico1.unibg.it/accommodation/index.asp), to check available rooms.

In addition, all students have to pay a deposit fee of 300 euros to be refunded at the end of tenancy.
Rents are to be paid to the owners at the beginning of each month.

The contract registration fee is apr.ly 100 euros.
At the end of your study period, students are required to pay a final cleaning of 30 euros

For further info, please write to: accommodation.service@unibg.it

Temporary Accommodation
If you need an accommodation for the first few days, you can easily find:

2018/2019 Course catalogue

Each Department sets and approves the Course catalogue. The 2018/2019 Course catalogues will be available from July onwards.
Please note that though most courses don’t differ from one year to the next, the semester in which the courses are held might change.

In addition, each Department offers some English taught subjects.

At the Department of Management, Economic and Quantitative Methods there is one special program:

2018/2019 Learning Agreement

Erasmus/Exchange students are requested to send the Learning Agreement for studies –before mobility- properly filled in, signed and stamped by the student and the student’s Home University Coodinator by the deadline specified below.

  • August 30th (students who come for the 1st semester/full academic year)
  • November 1st (students who come for the 2nd semester)

Please note: 

  1. The Learning Agreement should be typed and not handwritten.
  2. Table A and B are compulsory and must be completed in detail.

 

Language requirements and Italian language course

LANGUAGE REQUIREMENTS

To be accepted as Incoming Erasmus/Exchange students is highly recommended to submit a copy of an official certificate stating the level of Italian competence since the courses are mainly taught in Italian.
The minimum recommended Language Level for Incoming/Exchange students in the framework of the Erasmus programme is:

  • A2 for the attendance of courses held in Italian;
  • B1 for the attendance of courses held in English.

(Levels refer to the Common European Language  Framework -  CEFR).

ITALIAN LANGUAGE COURSES 

The General Italian Language Courses are organized each semester at CIS to let students improve their language competences.  Different levels (A2- B1-B2 –C1-C2) will be available. For this reason, at the beginning of the semester a Placement Test is held in order to check the Italian Proficiency.
Incoming Erasmus/Exchange Students in the framework of the Ersamus programme can enroll in the General Italian Language Course by completing an Application form for the Generap Italian Language Course to be sent  by email to the International Office.

The courses are free of charge.

General Italian Language Courses can be added in the learning Agreement. At the end of each semester students are required to  take the final exam to get 5 credits. The credits will be registered in the final Transcript of records. In addition, special courses ( cultura italiana- linguaggio economico- scrittura) allow students to get 3 credits.
The courses will be held on the premises of the University.

Moreover, Intensive Italian Language courses are offered before the beginning of each semester. They last one/two weeks.

No credits will be assigned because they are  Preparatory Courses. They are not mandatory but highly recommended. Students can submit the Application form (see below) for the Intensive Italian Course to be sent by email to the International Office.

Timetable will be defined in February.

During mobility

STUDY MOBILITY
Students are requested to stay in Bergamo until the end of their exam session. Do not leave without notifing the International Office beforehand.
Students can find official timetable: CLASSES, LECTURES

CHANGES TO THE LEARNING AGREEMENT 

ERASMUS/Exchange students can change their Learning Agreement within three weeks after the beginning of classes.Changes must be modified filling in the form below. It must be supervised by the international Office and approved by the Departmental Coordinator in Bergamo. 
An appointment by email should be required to the International Office; students  have to send it by email to  Home University for the final approval and bring back to University of Bergamo/International Office signed and stamped.

Please fill in the  form below 

SPORTELLO INTERNET STUDENTI
Students can check and read information related to their university career, in a restricted- access web area.
Students can:

  • monitor their career (libretto)
  • register for exams (appelli – bacheca prenotazioni)

Please login with your personal User ID and password, received authomatically through the Online Pre-registration.

 

EXAMINATION
Students are not authomatically registered for the exams, at the University of Bergamo you must register on your “Sportello Internet” to take exams. You can register for the exams until 5 days before the exam date.
Students have to pass written and/or oral examination at the end of the course. According to Italian law, exams may be oral/written, may be practical tests, graphic tests, mini-thesis, interviews, etc.
The exam calendars are available on the UNIBG website. In Italy, the exam dates are called “appelli d’esame”. They refer to the dates set by your Department in which you can take the final exams. Usually (except for written languages exams - only one appello), there are at least two “appelli d’esame” and therefore, you can choose, among the available dates, the one in which you would like to take your exams.
Some Departments have mid-term/partial exams (“prove intermedie or prova in itinere”). The teacher will point it out at the beginning of the course.

Assessment
The minimum grade to pass the exam is 18/30. The highest mark is (30/30 cum laude). Students may refuse to accept a mark awarded if they are not satisfied wit the result and may re-sit the exam. If a student fails an exam by a very small margin, they are not given 17/30 – they must re-sit the exam in any case.
Please note that certain courses may be taken under the pass/fail option. Under such registration, the only final grades available to the student are Pass (IDONEO) or Fail. That means that the exam is passed, the credits are assigned but no grade appears on the transcript.

Resits
If a student fails an exam, they may sit it again by choosing the next available date in the exam session. It is extremely important to know that if students want to re-sit the exam they have to be present in Bergamo.
The re-examinations will NOT be faxed, sent or e-mailed to the Home Institution in case the student has already returned to his/her Home country. For this reason, students are required to stay in Bergamo until the end the exam session or at least all exams have been registered.

Before leaving Bergamo

At least one week before the departure Erasmus/Exchange students are obliged  to:

  • arrange an appointment by email with the International Office to check the career together;
  • submit the On-Line Questionnaire;
  • go the Accommodation Office to request the return of the deposit and how to leave your room keys;
  • return the books to the University Libraries;
  • email or bring the Confirmation of attendance/Certificate of departure to the International Office (the Home University usually requires a certificate stating the exchange/study period dates)
     

Transcript of records
The original transcript of records will be sent directly to Home University. Students will receive a copy by email.
The Transcript will be sent out:

  • in March - if you come for the 1st semester (Winter semester);
  • in July / August: - if you come for a full academic year or for the 2nd semester (Spring semester).

Please note that no preliminary transcript will be issued at the departure.

Only courses indicated in your Learning Agreement will be mentioned in the transcript  (the courses deleted and modified by the set deadline for the changes, will not be listed).
Moreover, if you decide not to take the exam or if the course is failed, on transcript the courses will be shown with an “F - fail” and “0”- no credits.

Please be aware that the Italian language courses will be mentioned in the transcript too.
 

ECTS (European Credit Transfer and Accumulation System) and Conversion Grade System
The use of ECTS is the only credit system which has been successfully tested and used across Europe, as it makes study programs and qualifications more transparent and facilitates the recognition of qualifications.
Universities that joined the ECTS system are required to use the new table of ECTS grades, based on the percentage distribution of grades. The ECTS scale, divided into 5 levels, was abolished and has been replaced by the ECTS labels.