NON-EU CITIZEN:
Important: you must apply for a Visa for "Study –Exchange and Mobility Programme".
Please check Visa and rules for residence in Italy
How to apply for Visa?
To apply for a Visa you must:
The Invitation letter will be issued by the International Office in late June (after the International Office has received all Application documents).
Please note: apply well in advance for the visa, as the visa process can take several months.
UNITED KINGDOM STUDENTS
If you are a student from the United Kingdom (UK) or from another non-EU country residing in the United Kingdom, carefully read the instructions on the website of the competent Consulate in London for "Exchange and mobility programs" and arrange an appointment at the competent Consulate for the Visa application.
Among the required documents there is: original recent letter (not older than 1 month) of acceptance from University in Italy, specifying the type of course, number of weekly hours and dates, request the letter well in advance (about 20 days) to [email protected] and proving the date of your appointment.
NON-EU STUDENTS ENROLLED IN A UNIVERSITY IN THE EUROPEAN UNION
If you are enrolled at a University in the European Union (Schengen Area) and you have a residence permit for study purposes issued in a member country of the European Union (Schengen Area) which covers the entire mobility period and which is renewable in the country where it was issued, you must check at the Visa Office of the Italian Embassy in the country where you currently reside and study, if you are exempted from a Visa. (It is recommended to have a written reply by e-mail from the Visa Office)
In case you do not need to apply for the visa, upon arrival you will have to apply for Declaration of presence (see detailed information below, in the section "Stay in Italy- Declaration of presence/Dichiarazione di presenza application) and you will not have to apply for a residence permit.
In order to apply for the Visa, students need to register on Universitaly Portal
1 step REGISTER AND CREATE YOUR PROFILE you can click here:
2 step VISA APPLICATION PROCEDURE ON UNIVERSITALY: please check the attached guide Universitaly procedure
The University of Bergamo is in charge for the first verification, you will receive a notification in your email account specifying if the application has been approved or not.
If your application is approved it will be transmitted to the Italian Representative.
Italian Representative will contact you for further information about Visa and to arrange an appointment.
The “codice fiscale” is an alphanumeric code of 16 characters issued for free by the “Agenzia delle Entrate” (Revenue Agency) to identify Italian citizens and foreign residents. (Students can also apply for the Italian codice fiscale at the Italian consular authority in their country before departing)
You need to have your own “codice fiscale” to:
REQUIRED DOCUMENTS:
-copy of your identity card (non ue students: passport and visa)
-the AA4-8 form duly filled in and signed
(in attachment you will also find the instruction and an example in order to fill it in)
Please be careful and indicate the complete name (or names) and surname, exactly as indicated in the Passport
In order to get the tax code, please send the filled and signed (handwritten signature is required) (PDF SCAN FORMAT) and the identity document in attachment to the following e.mail address:
In the reference of the e-mail please indicate: Erasmus Student_UNIBG_Name, Surname
RESIDENCE PERMIT is compulsory for NON-EU citizens
The International Office will support all students in the application procedure for the Residence Permit in Italy.
Upon arrival in Italy, NON EU STUDENTS, who has a study entry Visa, have to apply for a RESIDENCE PERMIT (Permesso di Soggiorno) within 8 working days from their arrival. The Residence Permit will have the same validity as the VISA.
Required documents:
What to do at your arrival to get the Residence Permit?
1- book soon an appointment with the Erasmus Office ([email protected] subject of the email: Residence Permit): we will check all original documents and copies;
2- book an appointment with the IMMIGRATION OFFICE PATRONATO UIL ([email protected] Via San Bernardino, 72/e): they will collect all copies of the required documents and fill in the Yellow kit.
3- book an appointment at the Post Office to submit the Yellow kit and pay fees:
4- send to [email protected] copy of the receipt you have received at the Post Office with your Questura/Police station appointment.
5- Attend the Questura/Police station appointment.
Accommodation declaration/Declaration of Hospitality is needed if a student is living in a private apartment (ARTICOLO 7 DEL DECRETO LEGISLATIVO 25 LUGLIO 1998 NR. 286)
The “DICHIARAZIONE DI OSPITALITÀ” has to be filled in and sent to the Police (Immigration Office) by your landlord or by the person who is hosting you, within 48 hours from the beginning of your stay (hotels, B&B and hostels will send the communication automatically).
NB: in order to obtain the residence permit you need to have a regular accommodation contract! In case a friend hosts you, he/she needs to have a regular accommodation contract and a declaration, which allows him/her to host people, for free or for a rent.
If you change accommodation before the first appointment at the Immigration Office, you have to get a new “comunicazione di ospitalità” and bring it to the appointment.
Dichiarazione di presenza (Declaration of Presence) to be submitted at police headquarters (Questura) within 8 days of arrival.
If you are a non-European Union (non-EU) exchange student you must make a declaration of presence, and you do not need to apply for a residence permit, in the following circumstances:
For further details please check the attached step by step guide