Co-advisory

Thanks to a specific international co-advisory agreement made by the University of Bergamo with foreign universities, PhD theses may be carried out under the supervision of a teacher from each of the Institutions involved.

The research activity may be carried out in alternating periods in the two Institutions and the final thesis may be developed and discussed under the supervision of a teacher from each of the Institutions involved. The period of stay abroad should not last more than 18 months (outgoing students) and not less than 6 months (incoming students).

At the basis of the co-advisory program is the establishment of:

  • A framework agreement between the Universities involved in a cultural and scientific collaboration, to be made by the International Students Office;
  • A specific (individual) convention for each PhD student who decides to start this career.

The co-advisory agreement must be approved by the PhD School Board (ref. art. 21 of the University Regulations on PhD programs) and signed by the legal representatives of the Universities involved: the Rector of the University of Bergamo and the Rector of the foreign University.

The Board responsible for issuing the PhD degree, according to art. 21, paragraph 4 of the University Regulations on PhD programs, must include at least one member of the Scientific Board of each country.

The PhD thesis will then be discussed in a single location; following the oral defense, based on the Board’s favorable report, the Universities involved in the program will issue a double PhD degree.

The PhD thesis is written in the language of one of the two countries involved or in English and is completed by an abstract in the other language. The co-advisory thesis application must be submitted to the PhD School only by the PhD Program Coordinators, duly justified and supported by a thesis project approved by the advisor of the partner university, that will be attached to the individual convention proposal.

Procedures to apply for co-advisory

The procedure is the following:

  • The PhD student, assisted by the advisor:
    • Identifies the PhD program he/she intends to enrol to;
    • Makes sure he/she fulfills the requirements for admission to the PhD program according to the current regulations in the country in which the administrative offices of the program will be established;
    • Presents to the PhD Program Coordinator a specific co-advisory thesis project duly justified and approved by the advisor of the partner university, that will be attached to the individual convention proposal to the partner university.
  • The advisor:
    • Makes sure that there is an ongoing framework agreement of scientific collaboration with the partner university (to be made by the International Students Office) and submits to the PhD Program Board the application for a co-advisory thesis project and the establishment of an individual convention;
    • If this is not the case, through the International Students Office the advisor must preliminarily present to the University the establishment of the framework agreement, following the PhD Program Board’s prior authorization;
  • The PhD Program Board:
    • Evaluates the co-advisory thesis project;
    • Assesses the financial sustainability of the co-advisory thesis project;
    • Approves the application;
  • The PhD Program Coordinator submits to the PhD School the application for a co-advisory thesis project using the information sheet for co-advisory thesis applications together with the extract of the minutes of the PhD Program Board and the research project presented.

The PhD advisor is responsible for coordinating the co-advisory thesis agreement and keeping in contact with the partner University.