Academic activities: Updates - All the News - FAQ

Return arrangements for the next academic year 2022-2023

The lectures of the bachelor’s, master’s and single-cycle master’s degree courses in the a.y. 2022-2023 will take place exclusively in person at the university.

Lectures of doctoral, master’s and postgraduate courses activated in the a.y. 2022-2023 will be carried out mainly in person at the university. In specific cases, if, for reasons of efficacy, the teaching envisages that some lectures/modules be provided online, these will be proposed by the individual Directors and agreed upon with SdM - Graduate School, when planning the course.

The exams for course credit (written and oral) of the August and September 2022 session will be held in person at the university. Remote testing is only permitted for students who are unable to attend in person due to a Covid19 positive test, which must be documented in accordance with the specially prepared procedure.

Subsequent resolutions may be passed to restrict access to university buildings depending on the course of the pandemic situation and to incorporate any regulatory indications issued by the competent authorities.

Second semester a.y. (upgrade May 2022)

From 1 May 2022 inside the university buildings

  • the obligation to possess and exhibit the green pass (both "basic" and "enhanced") ceases
  • the obligation to measure body temperature ceases
  • the obligation to use respiratory protection devices (both FFP2 and surgical) ceases.

However, the use of masks is strongly recommended in situations of close contact with the public, with their collaborators or with other subjects, in particular during classroom lessons.

 

Methods for the management of university spaces and teaching, research and third mission activities

Foreword

As of 31 March 2022, the state of emergency ceases and, with it, the constraints on in-person activities under current regulatory requirements.
In keeping with the principles of prudence but also promoting full participation in academic activities, it is necessary to provide updated requirements.
The general principles and implementation methods are outlined below with reference to the University's activities referring to the period after 31 March 2022. These principles and methods are valid in a condition of relative stability and in the event of a non-emergency health situation.
Should hazardous conditions for students and staff see an upsurge, a reassessment of the provisions will be necessary.

 

General principles of access to the University premises

In order to ensure the enjoyment of spaces within the University, it is necessary for everyone to wear a mask inside closed places.
Access to the spaces will be granted to all individuals after measuring the temperature at the entrance.
Classroom capacity is 100%; signage already in place for Covid capacity will still be maintained, should it become necessary, in relation to any restrictions defined in the near future.
In order to encourage the attendance of classes in presence, the obligation to reserve a place in the classroom through the app is waived.
The following are the basic guidelines that should guide the design and execution of the coming months with reference to:

  • Carrying out the lessons
  • Carrying out exams for course credit
  • Carrying out graduation exams
  • Conducting tests for admission to courses of study and verification of initial preparation
  • Carrying out internship and laboratory activities
  • Carrying out research activities
  • Access to common areas
  • Access to libraries and study rooms
  • Carrying out the activities of the collegial bodies
  • Carrying out technical and administrative activities

 

Methods of carrying out lessons
Until the end of the 2021/2022 academic year, teaching is delivered primarily in-person and management of the classrooms will be brought to 100% of their capacity. Students will also have the opportunity to take classes remotely. Classes will also be recorded and will remain available for viewing for 15 days following the date of the classroom lesson.

 

Doctoral, Master and Post-Graduate Courses
With reference to the teachings provided within the Doctorate courses, Master's courses, Post-Graduate courses and all other training activities provided by SdM - Graduate School, it will be possible to carry out the same in presence using the classrooms with a capacity of 100% and, where applicable, adopt the distance mode for those who are unable to participate in the classroom.

 

Incoming, ongoing and outgoing orientation activities dedicated to the students of the university and the future freshmen
With regard to the  incoming, ongoing and outgoing orientation activities (such as, for example, Open Days, Career Days, Guided Tours, etc.), they are allowed to be carried out in presence, consistent with the carrying out of teaching activities and with planning that avoids the creation of situations of crowding.

 

Methods of carrying out exams for course credit
Beginning 1 April 2022, exams for course credit (written and oral) will be conducted in person. The schedule of examinations will have to take into account the capacity of the classrooms and the need to avoid crowding. Shifts may be necessary to ensure they are carried out safely.
Carrying out tests remotely is only allowed for students who cannot attend in person for health reasons (positive to Covid-19).
Exceptionally, for the extraordinary session of May scheduled for undergraduates 2020/21 in extension, it may be necessary to take some exams at a distance due to the simultaneous holding of classroom lessons.

 

Methods of carrying out graduation exams
Bachelor's degree examinations will continue to be conducted without discussion in the presence of the candidate.
On the other hand, the Master's degree examinations will be held in person with the possibility for the candidate to present his or her work in front of a Commission meeting at the university.
To this end, it is necessary to clarify some aspects:

  • In view of the need to limit crowding during graduation sessions, it is still not possible to admit the physical presence in unlimited numbers of friends and relatives who will be able to attend the discussion only from a distance. A maximum of 6 people per candidate will be granted access to the discussion rooms.
  • Graduation Session Commissioners will attend in person.
  • Remote participation may be allowed for undergraduates and Commissioners only if they are positive to Covid-19.
  • Video call connections will be made to allow family and friends at home to follow the discussion and proclamation of the Master's degree students.

Proclamation ceremonies for the Bachelor’s degree graduates with awarding of diplomas will also be scheduled for in person attendance. Graduates may be accompanied by up to 4/6 people.

In order to avoid possible crowds, where the number of graduating students and accompanying persons exceeds the capacity of the classrooms identified for the proclamation, the ceremonies will be divided into several shifts.

 

Methods of conducting tests for admission to courses of study and verification of initial preparation
For three-year Bachelor’s and single-cycle Master’s degree programmes, the admission and initial preparation tests provided through TOLC will be held at a distance/in attendance according to the schedule and procedures already approved by the Academic Senate on 31/01/2022.
For Master's degree courses, the admission tests/interviews will be carried out primarily in person, also providing for possible shifts in order to ensure the necessary safety conditions.

 

Methods of carrying out internship and laboratory activities
The internships will take place in presence in compliance with the measures provided by law and, in particular, when there are the following conditions:

  • confirmation that the work activity that is the subject of the trainee's training is not restricted under the Ateco codes and ordinances in place;
  • compliance with health requirements that ensure adequate levels of protection for the carrying out of activities in the company by workers (use of personal protective equipment, safety distance, schedules, etc. ...).
  • the transmission, by the host institutions, of the declaration assuring the application, towards the trainee, of the same safety protocols foreseen for workers and of the company’s COVID-19 prevention protocol that the host subject has adopted the operational safety instructions that may be integrated in the RAP (Risk Assessment Profile) already present. 

The training project must report, even with an addendum in case of extension, the obligation for both the host and the trainee, to adopt the security measures provided.
In the event that conditions arise that do not allow for compliance with safety and hygiene regulations, the in-person internship and traineeship activities must be suspended.
If it is not possible to carry out an internship in person but there are conditions for carrying one out remotely, the same can be done electronically.

 

Methods of carrying out the activities of mobility for study and training abroad
Student mobility abroad for study and training, both within the Erasmus+ programme and within the mobility programmes established and funded by the University, is authorised if the following conditions are met:

  • the national and international health situation allows for the smooth running of international activities and connections;
  • there are no further provisions from the Italian Government, the European Commission, the National Agency Erasmus Plus Indire, the MUR and/or MAECI;
  • there is authorisation from the host Partner Institute/Company to accept and allow the regular implementation of the agreed mobility, as provided for in the inter-institutional agreements.

 

Methods of carrying out research activities
1. Use of research laboratories by faculty, researchers, and students
Access to research laboratories is permitted within the attendance limits identified by the university to contain the risk of contagion. If shared instrumentation is used, users are required to sanitise their hands before and after using the instrumentation.

2. Method for carrying out mobility activities abroad for professors, researchers, research fellows, doctoral students and PTA
2.1 Outbound mobility

The outbound mobility of faculty and technical and administrative staff, both within the Erasmus+ programme and within the mobility programmes established and funded by the University, is authorised if the following conditions are met:

  • the national and international health and political situation allows for the smooth running of international activities and connections;
  • there are no further provisions from the Italian Government, the European Commission, the National Agency Erasmus Plus Indire, the MUR and/or MAECI;
  • there is authorisation from the host Partner Institute to accept and allow the regular implementation of the agreed mobility, as provided for in the inter-institutional agreements.

It is understood that, in order to reduce the inconvenience and possible unforeseen costs resulting from a resumption of the pandemic, the faculty and technical and administrative staff is asked to: 

  • inform themselves in a timely manner about the health situation in the country of destination including any initial fiduciary isolation measures;
  • purchase travel and accommodation tickets with the possibility of cancellation and refund.

2.2 Incoming mobility
The incoming mobility of professors, researchers and doctoral students from abroad, both within the Erasmus+ programme and within the mobility and training programmes established and funded by the University, is authorised if the following conditions are met:

  • the national and international health and political situation allows for the smooth running of international activities and connections;
  • there are no further provisions from the Italian Government, the European Commission, the National Agency Erasmus Plus Indire, the MUR and/or MAECI;
  • there is authorisation from the institution of origin to allow the regular implementation of the agreed mobility, as provided for in the inter-institutional agreements.

While at the University of Bergamo, visiting personnel (particularly faculty) refer to the Department that issued the invitation or teaching contract for any needs or procedures.

3. Missions in Italy and Abroad
Missions, whether for research or institutional reasons, on the national territory and internationally are authorised subject to the following conditions:

  • the national and international health and political situation allows for the smooth running of national activities and connections;
  • there are no further provisions from the Italian Government, the European Commission, the National Agency Erasmus Plus Indire, the MUR and/or MAECI;
  • It is understood that, in order to reduce the inconvenience and possible unforeseen costs resulting from a resumption of the pandemic, the faculty and technical and administrative staff is asked to: 
  • inform themselves in a timely manner about the health situation in the country of destination including any initial fiduciary isolation measures;
  • purchase travel and accommodation tickets with the possibility of cancellation and refund.

 

How to access common areas and activities in attendance

Study rooms 
The study rooms are used for teaching activities and examinations. It is expected that all study rooms located within the university buildings will be reopened and used at 100% capacity.

Libraries
The usage capacity of library reading rooms is restored to 100% and the requirement to reserve stations via APP is waived.

Using shared offices
Offices may be 100% occupied; compliance with directions regarding proper mask use and sanitising of rooms and workstations is recommended.

Student reception
The reception of students takes place preferably in presence; the possibility of remote reception remains in the case of significant impediments on the part of faculty and/or students.

 

Organisation of conferences and public engagement events
In compliance with the primary need to allocate all available spaces to teaching, it is possible to use classrooms for conferences if they are not in use, according to the usual rules for the use of spaces for events.
In any case, it is advisable to plan for conventions, conferences, workshops and any type of event during the periods when classes are not held, and to check in advance with the Office of Classrooms and Appeals concerning the availability of classrooms.
In compliance with current legislation for catering services, it will be possible to organise refreshments alongside events, provided that there are conditions allowing for them to be carried out safely (depending on the number of participants and the space available).

 

Methods for carrying out the activities of collegial bodies
In view of the end of the health emergency period, the Temporary Regulations for the conduct of collegial meetings in telematic mode, approved by Rectoral Decree Rep. no. 133/2020 of 11/3/2020, lapses.
The meetings of the collegial bodies will be held, therefore, all in attendance.

 

Carrying out technical and administrative activities
Following the adoption of the Prime Minister's Decree of 23 September 2021, published in the Official Gazette. 12 October 2021, no. 244 and the Decree of the Minister of Public Administration dated 8 October 2021, by means of D.D.G. rep. no. 170/2021 dated 14 October 2021, the Administration adopted the organisational measures provided for the return to presence of employees, understood as the performance of work at the place of service, effective 15 October 2021.
Individual agreements have been entered into for the performance of agile work effective 1 November 2021, the expiration of which will be re-evaluated following the adoption of the PIAO. These agreements provide for the possibility, for the employee, to work in agile mode up to a maximum of 8 days per month corresponding to 40% of the contractual hourly commitment.

 

Competitive selections
The competitive selection procedures may also be conducted electronically, depending on the decisions taken by the committees, which will take into account the number of candidates and other organisational needs.

 

Final Provisions
The above indications are to be considered active from 1 April 2022 until the occurrence of a changed epidemiological scenario and, consequently, different regulatory requirements. 

Extension (for academic year 2020-2021) of graduation deadline to 15 June 2022

The graduation deadline for academic year 2020-2021 has been extended until 15 June 2022.

The academic calendar for the 2020-2021 academic year includes a special graduation session structured as follows:

  • Discussion of Master's degree theses and evaluation of Bachelor degree final examinations between 8 and 15 June 2022;
  • Submission of applications for admission to the final examination between 1 and 20 April 2022.

Students who meet the following requirements may enrol in the special session:

  • current/supplementary year students regularly enrolled in academic year 2020-2021 in the final year of a Bachelor's, Master's or single-cycle Master's degree programme
  • students who have completed the academic activities outlined in the study plan by the end of academic year 2020-2021
  • students requiring a maximum of 18 credits, in addition to those established by their study plan for the final exam
  • graduands on a Master's degree course, also single-cycle: on the date the application for admission to the final exam is submitted, they must have already completed at least 2/3 of the preparation work on their thesis (to be evaluated by the supervisor)
  • graduands on a three-year degree course: where applicable, they must have submitted the provisional title or the application for the assignment of the subject of the final exam by the deadline set for the summer session of academic year 2021-2022.

The Department Directors are responsible for organising additional degree and/or exam sessions to those on the departmental academic calendars for academic years 2020-2021 and 2021-2022, with the consequent extension of any other term connected with the fulfilment of educational or administrative deadlines necessary for the organisation of the aforementioned exam.

Please note:

  • Additional exam sessions will be reserved exclusively for students who intend to graduate in the special graduation session.
    Examinations will be conducted in person.
  • Notwithstanding the provisions of art. 10 of the "Regulations for the determination of the all-inclusive fee, reductions, incentives for merit and exemptions for students enrolled in Bachelor degree courses, Master's degree courses, single-cycle Master's degree courses and PhD courses in academic year 2021-2022" the last session of final graduation examinations in the 2020-2021 academic year is extended to 15 June 2022.
  • Those who pre-registered “with reservation" for Master's degree programmes in the current 2021-2022 academic year have until 15 June 2022 (rather than 30 April) to graduate and withdraw their reservation by graduating.
  • The deadline for taking examinations to avoid disqualification from university studies is extended from 30 April to 15 June 2022.
Second semester a.y. 2021-2022 (Upgrade Feb. 2022)

Updates on teaching activities, extraordinary exam session and graduation sessions

The teaching activities of the second semester will be delivered according to the procedures defined by Academic Senate resolution of 30 July 2021 and already used for the classes of the first semester of the academic year.
All classes will be held both in-person and online via the Teams platform. All lessons delivered in this way will be recorded, and these recordings will remain available on the Teams platform for at least 15 days.
The use of classrooms and labs will be regulated on the basis of the maximum number of persons that can be safely managed in light of the COVID pandemic.
In order to attend classes in-person it will be necessary to reserve a space using the App already in use.
To access classrooms, reservations must be scanned using the QR Code reader located at the entrance to each building.
If you are unable to attend your lesson you must promptly cancel your reservation so others have the opportunity to take your place.
Where possible, PhD, Master's and postgraduate classes will be held in-person but students unable to attend lessons onsite will be able to follow the classes online.

 

Graduation sessions

Bachelor degree graduation ceremonies and graduation sessions for Master's degree and single-cycle course students will be held in-person.
Graduands will be summoned in groups, subject to the number of seats available in the assigned classrooms. Each graduand may be accompanied by 4-6 people depending on the size of the graduation session and the amount of space available. Nobody else will be permitted to attend and it will not be possible to wait outside the building.
All persons entering the classroom will be required to present appropriate COVID-19 certification, and everyone that accesses the premises will be traceable.
The same conditions are also applicable to thesis discussions at the end of Master's or PhD courses.

 

Extraordinary exam session

Examinations will be held in accordance with Rectoral Decree of7 January 2022, i.e.:

- Oral exams: online;

- Written exams: with the support of the deans of the schools and the department directors, lecturers will evaluate which exams can be taken orally; for confirmed written exams, they will have to make an assessment that takes account of the characteristics of the exam and the number of students sitting it in order to decide whether to hold the exams in-person or online; in the case of a high number of students (approximately 50-70), it is preferable to hold the exam online;
For written exams held in-person it may be necessary, depending on the number of students taking the exam, to organise multiple sessions or use more than one classroom.

- Computer-based classroom exams: online or in-person, depending on the number of students registered; exams in computer rooms may be held online if more than 50 students are registered;

Decisions regarding the organisation of summer session exams will be taken further ahead based on the evolution of the pandemic.

First semester a.y. 2021-2022

Format of the remaining classes of the first semester of a.y. 2021/2022

The remaining classes of the first semester of a.y. 2021/2022 may be delivered both in-person and online, or online only. The decision will be taken by the course lecturers in consultation with the Deans of the schools, the Department Directors and the Presidents of the study courses on the basis of the type of class and of the overall schedule of study course activities. The format of the classes will be communicated on the University website and by lecturers through the communication channels used by the individual courses.

With regard to PhD, Master's and postgraduate courses, classes may be held in-person or online; the decision shall be taken by the course director in consultation with the director of the PhD or of the Graduate School. The choice must take account of the type of activity being carried out, the number of students and the physical location of lecturers and students (in relation to travel difficulties). Both in-person and online participation in lessons will nonetheless be guaranteed, where required.

Arrangements for teaching activities in the second semester of 2021/2022 will be defined during the next meeting of the Academic Senate.

 

 

Format of the exams during the 2022 winter session

As of 10 January 2022, the winter session exams will be conducted as follows:

All oral exams will be conducted online.

Following the evaluation of the lecturer with the support of the Deans of the schools, the Department Directors and the Presidents of the study courses, written exams will be transformed into oral exams and, as such, carried out online.

Where, due to the type of exam or to the number of students registered, it isn’t possible to transform the written exam into an oral exam, it will be necessary to assess whether to hold it in-person or online. The evaluation will be based on the characteristics of the exam and on the number of students registered. If a high number of students have registered to take the exam (indicatively 50-70 or more), an online exam will be preferable.

As already defined in the December Senate meeting, computer-based classroom exams will be held online or in-person, depending on the number of students registered; if more than 50 students are registered, an online exam will be preferable.

For written exams held in-person (handwritten and typed on computers) it may be necessary, depending on the number of students registered, to organise various sessions or use multiple classrooms. If more than one session is organised, based on the number of students registered, it will be necessary to create a calendar detailing the times at which each student is required to take the exam.

Decisions regarding individual exams, valid for all the exams in the session, shall be taken by the lecturers with the support of the Deans of the schools, the Department Directors and the Presidents of the study courses, and promptly communicated to the department and to the students.

 

Exam exemption request

As already defined in the December meeting of the University institutions, exceptions may be made for remaining in-person exams, with the possibility of taking these exams online granted only to those who have proven COVID-related problems:

a) students who have tested positive for COVID-19 or who are currently self-quarantining;

b) students who are unable to leave home due to Covid-related restrictions;

c) students suffering from serious illness and not vaccinated for medical reasons only;

d) students who live with a vulnerable person with a serious illness who is not vaccinated for medical reasons only.

No other exceptions will be permitted.

Exemption requests may only be made using the following form: Exemption request form.

Exemption requests for the reasons set forth in points (b), (c), and (d) of the preceding list must be submitted by students 7 days before the exam.

Requests due to the reasons mentioned in point a) must be submitted

promptly.

All requests received will be spot-checked and false statements will be

dealt with in accordance with the law.

 

Operating instructions for lecturers

Information on the format of every single exam must be available on the University website, on the lecturer's personal page and communicated through the Teams channel of the individual course, and through the communication channels present in esse3 (function for notifying students of changes).

On these channels, the lecturer must also post the link to the meeting.

Lecturers must communicate this information as promptly as possible and at the latest on the last day of registration for the exam.

Departments also communicate the exam format to the classroom and to the exams offices through the dedicated shared file in Google drive, to ensure that all the information on the various pages of the website corresponds and to free up spaces that are not being used for other activities.

Please note that the University can only grant exemption requests, if made using the form supplied, and not individual lecturers.

 

Operating instructions for students

Students registered for written exams are reminded that, in the event of connection or hardware problems, they may request to use the University’s laboratories or network to take their exams, subject to availability.

Those who do not have the necessary hardware or software at home may

request to take their exams at a university site via the dedicated app:

https://logistica.unibg.it/PortalePlanning/UNIBG-laboratori/index.php

In order to facilitate the organisation of the exam sessions and related logistics, students are advised to register for exams only if they genuinely intend to take them, and to promptly cancel their registration if they decide not to take them.

 

Should new restrictions be issued by the competent authorities, any updates to the organisational measures adopted will be promptly communicated.

 

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